Tej Pratap Shukla, Author at SysTools Software Official Tech Updates by Team SysTools Fri, 30 Jan 2026 13:09:54 +0000 en-US hourly 1 https://wordpress.org/?v=6.9 Nextcloud Mail Slow? Learn How to Speed It Up https://www.systoolsgroup.com/updates/nextcloud-mail-slow/ Fri, 30 Jan 2026 13:09:54 +0000 https://www.systoolsgroup.com/updates/?p=36037 No doubt, Nextcloud Mail is quick, but sometimes in many setups, the inbox takes too long to load, and folders lag. The root cause is rarely the email provider. It

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No doubt, Nextcloud Mail is quick, but sometimes in many setups, the inbox takes too long to load, and folders lag. The root cause is rarely the email provider. It mainly occurs due to IMAP authentication failed, or sync issues, and stores metadata in the database. 

Whatever the reason, it doesn’t matter; how to fix it is now the challenge. Today, in this discussion, I’ll share all the possible troubleshooting fixes which easily resolve this error in minutes. So, let’s start this discussion with how it appears!

How the Problem Usually Appears

Before moving to the fixes, first let me explain when the Mail app is slow. I observe:

  • Inbox takes minutes to open
  • Emails load one by one instead of all at once
  • UI freezes while switching folders
  • IMAP server timeout
  • Nextcloud logs show background job delays

This is not a normal behaviour. Properly configured, the Nextcloud Mail app is responsive. If you’re facing the same, then next we’ll discuss why it occurs.

Why is Nextcloud Mail Slow

Knowing the causes behind Nextcloud Mail slowness is necessary to prevent this in future. So, don’t skip this section.

Nextcloud Mail feels slow because it does more work in the background than a normal email client. Instead of just showing emails from the IMAP server:

  • It keeps syncing message details.
  • Storing metadata in the Nextcloud database.
  • Checking the mailbox status again and again.

All this extra work makes Nextcloud Mail slow when the server is not tuned properly.

In simple terms, Outlook or Thunderbird just shows emails directly from the mail server, but Nextcloud Mail does extra work before showing emails.

Before you see your inbox, Nextcloud:

  • Configure with the IMAP server
  • Downloads email details
  • Stores those details in its own database
  • Checks old records
  • Updates the message status
  • Handles background sync tasks

All this happens every time you open Mail.

If the server is not powerful or not configured properly, this extra work makes it slow. Here are some more reasons:

  • With a large dataset, more emails to check and store
  • Weak database settings enhance the inbox time to load
  • Too many folders/labels to sync
  • Low memory leads to slow processing
  • Big mail cache tables mean slow database reading

So the slowness is not because of your email provider; there are numerous factors behind that.

Here’s How to Resolve Nextcloud Mail Slow Step by Step

Below are all the practical fixes to troubleshoot this issue permanently, so don’t skip any of them, as all are crucial:

Fix 1. Enable System Cron (Not AJAX)

  • In Nextcloud, click on Settings.
  • Then, select the Basic Settings > Background Jobs.
  • Lastly, hit the Cron option.

Then on the server:

crontab -u www-data -e

Add:

*/5 * * * * php -f /var/www/nextcloud/cron.php

#Fix 2. Configure Redis

Install Redis:

apt install redis-server php-redis

In config.php:

‘memcache.local’ => ‘\\OC\\Memcache\\Redis’,

‘memcache.locking’ => ‘\\OC\\Memcache\\Redis’,

‘redis’ => [

   ‘host’ => ‘localhost’,

   ‘port’ => 6379,

],

Restart services.

#Fix 3. Increase PHP Limits

In php.ini:

memory_limit = 1024M

max_execution_time = 360

#Fix 4. Tune MySQL / MariaDB (Critical)

Add to my.cnf:

innodb_buffer_pool_size = 2G

innodb_log_file_size = 512M

innodb_flush_log_at_trx_commit = 2

max_connections = 200

Restart MySQL

#Fix 5. Enable APCu for Local Cache

apt install php-apcu

In config.php:

‘memcache.local’ => ‘\\OC\\Memcache\\APCu’,

#Fix 6. Reduce Mailbox Sync Load

In Mail app settings:

  • Disable Show avatars
  • Disable Threading
  • Reduce Messages per page
  • Remove unused accounts

#Fix 7. Clean Mail Cache Tables

Do this when mail is already very slow:

TRUNCATE oc_mail_messages;

TRUNCATE oc_mail_recipients;

TRUNCATE oc_mail_attachments;

Now, Nextcloud will rebuild the cache fresh and faster. The Nextcloud Mail slow issue is resolved.

#Fix 8. Increase IMAP Timeout

In config.php:

‘mail_smtptimeout’ => 60,

#Fix 9. Upgrade Nextcloud and Mail App

Older versions of the Mail app had performance bugs. Always update to ensure a smooth configuration. 

After applying these fixes, you will see the result in minutes, like:

  • Inbox will load in seconds
  • Smooth navigation
  • Low server load

When Nextcloud Mail Will Still Be Slow

Even after implementing the discussed troubleshooting steps, it will be slow if:

  • Mailbox has 50,000+ emails
  • You use Gmail with many labels
  • The server has less than 4 GB of RAM
  • The database runs on a slow disk
  • Using shared hosting

Nextcloud Mail can’t replace a full desktop email client for very large mailboxes. Still, there is a trick to tackle, which I’ll explain next.

Keep Email Access Fast with a Local Backup

When Nextcloud Mail struggles with very large mailboxes, the main difficulty is data access. In that case, depending only on the web interface is not practical.

This is where keeping a local copy of the mailbox becomes very useful. For the same, opt for the SysTools IMAP Backup Software to download the entire mailbox from the IMAP server directly to your system in formats like PST, MBOX, EML, PDF, or EML.

This backup is independent of Nextcloud. It does not rely on the Mail app or server performance.

Author’s Verdict

Whenever users find Nextcloud Mail slow, the first thing they thought it is an IMAP problem. But, after this discussion, I hope you now understand not only IMAP, but also that other factors lead to this error. If your Nextcloud Mail is slow, don’t remove IMAP account or change the mail provider. Fix the server and caching first.

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How to Combine Google Docs? Complete Tutorial https://www.systoolsgroup.com/updates/merge-multiple-google-docs/ Fri, 30 Jan 2026 12:55:31 +0000 https://www.systoolsgroup.com/updates/?p=36038 Users who are working with separate chapters, reports, or collaborative documents often need to merge multiple Google Docs. This blog will guide you on how to combine your Google Docs

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Users who are working with separate chapters, reports, or collaborative documents often need to merge multiple Google Docs. This blog will guide you on how to combine your Google Docs using reliable methods. Here, I will properly explain the ways, common issues, and how to avoid them.

In a professional workflow, users often merge their individual files to be presented or stored as one. Scenarios like combining multiple chapters into a single report for a thesis, merging individual client documents for the delivery, getting all the drafts from different collaborators to created finalised version. These are the common use cases where one has to combine multiple Google Docs.

One major problem of not merging is that some users mostly rely on the repeated copy-paste option. Which will waste your time or lead to human error. Inconsistencies in the content, like broken headings, misplaced images, or altered spacing, are common when you merge multiple documents. This is why many of you want to combine your Google Docs to avoid these problems.

What You Should Know Before Merging Google Docs?

With no native merge option, combining your Google Docs is a difficult task. But to make it easier, you must remember these points.

  • There are certain items, like comments, suggestions, revision history, and bookmarks are not going to merge.
  • Also, smart chips, checkboxes, and AI summary elements do not carry over. Same with table of contents elements, as Google generally skipped or broke the link.
  • If the documents have different themes, it would override them. So, use only standard heading tags in all source files. The expert also recommended cleaning up the formatting to minimize the problem.
  • Make sure you first backup your source documents so that if something occurs, you at least have your content.

These points are necessary to remember when you have to bulk merge Google Docs. Directly combining your Google Docs is not possible, but below are the workarounds that can help you.

Copy & Paste Merge Mulitple Google Docs

If you have two documents that you need to join. Simply copying the content and pasting it is the reason. In this, you also have to ensure the formatting.

  1. Create a new master document or open an existing one where you paste the content.
  2. Open the source document, copy the content.
  3. Paste it into the Master document. Repeat this for each file. Make sure to add a break to separate the sections.

Use Google Workspace Addon to Merge Google Docs

To combine many files, use the Google Workspace add-on Merge Docs Pro and Document Merge for Google Docs. These extensions are available on Google Workspace Marketplace, and you can use them to handle big merges. To install it, follow the steps below.

  1. In the Google Doc, click on Extensions and then Add-ons.
  2. Select the Get add-ons, then search Merge
  3. Choose your addon, download it, and applyit to your documents.

Google Apps Script Can Combine Google Docs

Google Apps Script is also used to merge your Google Docs. To use this, you must have professional knowledge. Before starting, make sure Google Docs are properly stored in Google Drive. You must have edit access to each document, and note down the File IDs of each Doc, i.e. your Doc URL.

  1. Open Google Apps Script and start a new Project.
  2. Name the project. After that, create a new blank Google Doc.
  3. Copy the File ID of this Doc. Type this script code.
  4. function mergeGoogleDocs() {
    // IDs of the Google Docs to merge
    var sourceDocIds = [
    'SOURCE_DOC_ID_1',
    'SOURCE_DOC_ID_2',
    'SOURCE_DOC_ID_3'
    ];// ID of the destination Google Doc
    var destinationDocId = 'DESTINATION_DOC_ID';var destinationDoc = DocumentApp.openById(destinationDocId);
    var destinationBody = destinationDoc.getBody();
    sourceDocIds.forEach(function(id) {
    var sourceDoc = DocumentApp.openById(id);
    var sourceBody = sourceDoc.getBody();var elements = sourceBody.getChildren();elements.forEach(function(element) {
    destinationBody.appendParagraph(element.copy());
    });// Optional: Add a page break between documents
    destinationBody.appendPageBreak();
    });

    destinationDoc.saveAndClose();
    }

  5. Use the actual Google Doc IDs in place of SOURCE_DOC_ID_1, SOURCE_DOC_ID_2, etc.
  6. Run the script and choose mergeGoogleDocs. When asked, grant the permissions.

These methods can merge multiple Google Docs. But, using them can also cause you problem such as I mentioned below.

Problems with Manual Methods

  • When you are moving the content from one tab to another. You may accidentally skip a page or leave a paragraph.
  • If you don’t pay any attention, some content will be added twice. This is because of dealing with multiple files at the same time.
  • Multiple documents have different styles or themes, which causes conflicts and an inconsistent look.
  • One of the major issues is formatting, where the numbered lists abruptly cut off or restart. Images are set to Wrap Text or jump to specific positions.
  • It is time-consuming to manually merge 50 pages of the document. As you get hours of clicking and scrolling to combine them.

These are the problems that you may find when you are merging your Google Docs. If you have to combine the documents within the same the Gogole account. So, it is not a difficult task. The problem occurs when you have to merge the documents of two Google accounts. How can you do it?

Combining Documents From Multiple Google Domains

You can use the copy and paste method to merge your documents. But it is great for a few files. It is difficult to merge multiple files at the same time, especially if they are from different accounts. In that case, SysTools G Suite Merge Tool would be a great solution. This software is capable of combining the documents without losing the actual content or formatting. Although it effectively combines all your data items. But if you want to do it for a specific document. Use this utility.

Download Now Purchase Now

Instructions for the Software

  1. Start by downloading the software and then choose G Suite as the source and destination.
    choose g suite accounts option
  2. Choose Documents from the Workload section and apply a date filter if you want to merge selective data.
    choose document option
  3. Provide the Admin Email, Application ID, and Certificate file of both accounts.
    provide admin account credentials
  4. Add the Users by fetching them or manually importing their IDs.
    add users ids
  5. Lastly, click the Start Migration to merge the documents of the two Google accounts.
    start the process

Concluding Words

If you are having a problem merging multiple Google Docs. This software provides you with workarounds that you can use. Because there is no native merge option, they are the ones who can combine your files within the same account. If you want to merge documents from different domains. Then the professional software can help you.

The post How to Combine Google Docs? Complete Tutorial appeared first on SysTools Software.

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Claws Mail Backup: Secure Your Entire Email Setup in Minutes https://www.systoolsgroup.com/updates/claws-mail-backup/ Wed, 28 Jan 2026 13:14:15 +0000 https://www.systoolsgroup.com/updates/?p=36021 If you use Claws Mail as your daily email client, then you already know it stores everything locally on your system: Emails Folders Account settings Filters and rules Plugins Address

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If you use Claws Mail as your daily email client, then you already know it stores everything locally on your system:

  • Emails
  • Folders
  • Account settings
  • Filters and rules
  • Plugins
  • Address books
  • Preferences

That means if your system crashes, gets corrupted, or you switch machines without a Claws Mail backup, you lose everything.

If you’re here, you’re well aware of these risks of data inaccessibility or permanent deletion. 

But your search ends here. In this guide, I’ll share tried-and-tested methods to quickly create a backup of Claws Mail. If you’re still unsure whether you need a backup, let me first explain the key reasons so you can make a quick and informed decision.

Why Claws Mail Backup Is Important

Claws Mail is a desktop-based client which saves your account data locally in MH (Message Handling) format by default. The MH format stores your every email individually. For instance, if you have 100 emails, Claws Mail stores them as 100 separate files in MH format in the backend.

But, as we discussed, any crash or system issue will lead to permanent deletion of data. Here are the points that support why taking an email backup is a wise decision:

  • Protects emails, folders, and attachments from system crashes or disk failures
  • Saves account settings, filters, and custom configurations
  • Prevents data loss during OS reinstallation or system upgrade
  • Makes it easy to move Claws Mail to a new computer
  • Helps recover data after accidental deletion or file corruption

Now that you understand why a backup is essential, let’s see where Claws Mail stores its data on your system, so you can make a complete replica of your account.

Where Claws Mail Stores Its Data

Claws Mail stores all data inside a hidden directory in your home folder:

On Linux

~/.claws-mail

On Windows

C:\Users\<username>\AppData\Roaming\claws-mail

On macOS

/Users/<username>/.claws-mail

This single folder contains:

  • All emails
  • Account settings
  • Preferences
  • Filters and rules
  • Address book
  • Signatures
  • Plugins config

This is the only folder you need to back up. 

Now that you know exactly which files and folders contain your entire Claws Mail data, you’re ready to proceed with the actual backup process. Next, let me explain the same.

How to Perform Claws Mail Backup Process?

Before starting with the methods, make sure Claws Mail is completely closed. This prevents errors like IMAP authentication failed and ensures a complete backup. Since all emails are stored locally in specific folders, the backup process involves copying that directory safely. Once Claws Mail is closed, you can proceed with the method that best suits your situation:

#Method 1. Manual Folder Download

This is the most straightforward technique. Here are the steps to follow:

  1. Open your file explorer, depending on your OS (Finder/Explorer/File Manager).
  2. Search the Claws Mail data folder where your MH mail and config files are stored.
  3. Select the entire directory that contains your Claws Mail data.
  4. Copy the folder (Ctrl + C / right-click Copy).
  5. Paste it to your backup location, like an external drive.

That’s it! Within 5 quick steps, your entire folder data is copied locally. It is suggested to keep this copy updated regularly by repeating the same instructions.

#Method 2. Create a Compressed Backup Archive

If you want a single backup file, instead of multiple ones, then this will be your go-to. Just, you have to compress the folder by following these steps, and as a result, you get a zip file. Here’s how to archive IMAP email:

Linux / macOS

tar -czvf claws-mail-backup.tar.gz ~/.claws-mail

Windows

Right-click the claws-mail folder > Send to > Compressed (zip) folder

This gives you a portable backup file which you can store anywhere. Additionally, you can send that file to another computer or user, which I found to be the best advantage of this technique.

#Method 3. Claws Mail Backup in MBOX

MBOX is a simpler and more readable file format than MH. Unlike MH, which stores each email as a separate file, MBOX stores multiple emails in a single file. Now, learn how to back up Claws Mail in the MBOX file format simultaneously:

  1. Open Claws Mail.
  2. In the left-side folder panel, select the mail folder to back up.
  3. Right-click the selected folder.
  4. Click Export (or Save As).
  5. In the export dialogue, choose MBOX as the file format.
  6. Pick a destination location on your drive.
  7. Click OK or Save.
  8. Repeat for each mail folder to back up.
  9. Store the exported MBOX files in your backup location.

This process is time-consuming due to repetitive steps, but for a small dataset, you can try this.

#Method 4. System Backup Tools

Doesn’t matter whether you’re using a Mac, Windows, or Linux; this technique works smoothly:

  1. Open your system’s backup utility (Time Machine, File History, rsync script, etc.).
  2. Add the Claws Mail data directory to the list of folders to be backed up.
  3. Configure scheduling (daily/weekly).
  4. Start the backup job.
  5. Confirm that the Claws Mail directory is stored in the backup set.

This is also a reliable solution that I found online and tested personally.

#Method 5. Automatic Claws Mail Backup Simultaneously

If your emails in Claws Mail are configured with an IMAP account, you don’t actually need to depend only on the local .claws-mail folder for backup. You can back up the mailbox directly from the mail server using the SysTools IMAP Backup Software.

This solution connects to your IMAP email account and downloads all mailbox data to your system in a secure and structured format. It allows you to save emails in multiple formats such as PST, MBOX, EML, PDF, and more. 

The tool also supports incremental and date-based backups, so new emails are backed up automatically without repeating the entire process.

Download this now for free, and follow these steps to download Claws Mail emails on Windows and macOS: 

  • Install and open the solution.
  • Choose the desired backup format (PST, EML, MBOX, PDF, etc.).

Endpoint Selection

  • Enter the IMAP server name, i.e. Claws Mail.

Select IMAP Server

  • Set the destination location by clicking on the Backup Folder Path button to save the backup.

Backup Folder Path

  • Click Start Backup.

Start Backup

#Method 6. Download Messages for IMAP Folders

This is not the direct method, but you can still opt for this, as this is free and ensures zero data loss backup:

  1. Open Claws Mail.
  2. Go to the IMAP account to download mail from.
  3. Right-click each folder to download.
  4. Click Download Messages in the context menu.
  5. Wait for the mail to download locally.
  6. Close Claws Mail.
  7. Back up the local mail directory created (same as Method 1).

#Method 7. Automated Claws Mail Backup with Cron (Linux Users)

If you are a Linux user, then you can automate this export process by creating a cron job that runs daily:

crontab -e

Add this line:

0 2 * * * tar -czf /home/user/backups/claws-mail-$(date +\%F).tar.gz /home/user/.claws-mail

Now every day at 2 AM, your Claws Mail is backed up automatically. 

What Exactly Gets Backed Up?

When we talk about Claws Mail backup, basically, you’re backing up:

  • All POP/IMAP downloaded emails
  • Folder structure
  • Account passwords (if saved)
  • Custom filters and rules
  • Email signatures
  • Themes and plugins
  • Address book contacts
  • Preferences and layout

All this data will be backed up. After the completion of the procedure, you don’t need to export anything manually.

How to Restore Claws Mail from Backup

If you have a complete Claws Mail backup, then you can restore that Claws Mail directly (if needed).

Why do we need this?

Because situations like system crashes, OS reinstallation, moving to a new computer, or accidental deletion can make your email data inaccessible. Instead of setting up Claws Mail again from scratch, you can simply restore the backup and get everything back exactly as it was. 

Here is the complete set of instructions to do so:

  • Install Claws Mail on the new system, but do not open it.
  • Now, replace the folder:
~/

Delete the newly created .claws-mail folder.

Then paste it backed-up .claws-mail folder there.

Afterwards, start Claws Mail. When you open it, everything appears exactly as before:

  • Accounts
  • Emails
  • Folders
  • Filters
  • Settings

No reconfiguration or migration is needed. Still, after restoring, run these cmdlets to prevent errors (only for macOS/Linux):

Mac: chmod -R 700 ~/.claws-mail

Linux: chown -R $USER:$USER ~/.claws-mail

Author’s Verdict

Claws Mail is powerful because it keeps everything local. But that’s also why backup is 100% your responsibility. Moreover, switching systems, reinstalling Linux, or risking data loss are common issues. That’s where the need for Claws Mail backup becomes necessary, and in this discussion, I shared all the possible methods with their proper step-by-step instructions. 

So, opt for any now, and create a local replica of your complete Claws Mail account simultaneously.

The post Claws Mail Backup: Secure Your Entire Email Setup in Minutes appeared first on SysTools Software.

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Retrieve Deleted Contacts in MS Outlook 2010, 2021 & Other Versions https://www.systoolsgroup.com/updates/how-to-retrieve-deleted-contacts-in-outlook-2010/ Wed, 28 Jan 2026 12:25:00 +0000 https://www.systoolsgroup.com/updates/?p=3504 Are you looking for a reliable solution on how to retrieve deleted contacts in Outlook 2010? If yes, then, you are landed at the correct place. In this blog, we

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Are you looking for a reliable solution on how to retrieve deleted contacts in Outlook 2010? If yes, then, you are landed at the correct place. In this blog, we are going to discuss a simple way to recover lost or deleted contacts in Outlook 2021, 2019, 2016, 2013, 2010, 2007 editions.

As we all know, contacts always play a significant role when it comes to being in comparison with others. In this modern era, with the rise in usage of the internet, most the people want to connect with others, whether at a personal or professional level. At a certain time, users accidentally delete multiple email messages along with a contact list during mailbox cleanup.

Although the worst thing that happened to anyone is while managing mailboxes they accidentally press Shift+Delete keys together on crucial emails. At that time, one question arises in every user’s mind is how to restore deleted contacts in Outlook 2010, 2013, or 2016 editions efficiently.

Actually, is it not an easy task to recover lost or deleted contact group from Outlook 2021, 2019, 2016, 2013, 2010, 2007, 2003 versions. Therefore, in this blog, we are going to discuss a manual solution to recover deleted contacts in Microsoft Outlook in an efficient manner.

How to Manually Retrieve Deleted Contacts in Outlook 2010?

This is a very common situation when users try to find the missing contact list in Outlook 2016. The contact was deleted while to clearing or managing the address book or accidentally texted the wrong person or maybe someone was using your PC and made a simple mistake.

Unfortunately, if you may have emptied Deleted Items folder, and all of the contacts were lost, it might be unrecoverable. However, if this folder has not been emptied, still you should be able to find lost contacts in Outlook 2010 Deleted Items folder. Follow the given below steps:

Recover Deleted Contacts in Outlook Deleted Items Folder

When you erase the contact, it can switch towards the Deleted Items folder in your mailbox just like the deleted email message. The Deleted Items folder is an initial place to view if you are trying to find or retrieve deleted contact list in Outlook. If contact is there, then follow the below steps to retrieve deleted contacts in Outlook 2010 and other versions:

  • Now, select the Deleted Items folder on the left-hand side of the window to show all contents of a folder. If there will be a limited number of items in this folder, you should not have any difficulties finding the missing contact. Though, if there are too many items in the folder, you may need to do some filtering.

  • Then, you can use Search Deleted Items box or click CTRL + E to find all items you wish to recover. Or you can arrange them by Icon column to group all contacts in the Deleted Items folder.

  • When you find every contact group, right-click it, and select Move and Other Folder option.

  • After that, move contact list back to your contacts, click Contacts, and then press the OK button. Thus you can efficiently retrieve deleted contacts in Outlook 2010 and other versions like Outlook 2016, 2013, 2007, 2003 etc.

Tips to Restore Deleted Contacts Group in Outlook Deleted Items Folder

  • If you have deleted a subfolder from the Contacts folder, it can be moved to Deleted Items folder and shows as a subfolder. To recover the subfolder including all the contacts, you just choose it in the list of the folder under Deleted Items, right-click it, select Move Folder and then, Contacts to switch a subfolder back to the Contacts folder
  • The administrator may have set up a policy to remove items from the Deleted Items folder after a large number of days. For example, when you delete an item from the Deleted Items folder, all items erased by a policy and moved to a Recoverable Items folder. Hence, if you will not get a contact list in your Deleted Items folder, search for it in Recoverable Items folder.

Recover Deleted Contacts that are no longer in Deleted Items Folder

If you could not find lost contact in Outlook 2007 and other versions Deleted Items folder, the next option is to search in Recoverable Items folder of Microsoft Outlook. This folder is hidden in which contacts are moved when you execute one of the following actions:

  1. Delete a list of contacts from the Deleted Items folder.
  2. Empty the Deleted Items folder
  3. Permanently erase a contact by selecting it & pressing Shift+Delete.

Follow these steps to retrieve deleted contacts in Outlook 2010 Recoverable Items folder. These steps can be referred for other Microsoft Outlook versions like Outlook 2021, 2019, 2016, 2013, 2007, etc. also.

  • In MS Outlook, choose the email folder list, and then select Deleted Items.
  • Be sure the Home is selected, and then, navigate to Recover Deleted Items From Server.

  • To help you find a lost or missing contact in Recover Deleted Items window, choose the Subject column header to sort all items by using that column. Look for your contact name. Also, you can sort by From column and then, look for all the blank entries because contacts do not have value in the From field.

  • Finally, choose the contact that you want to recover, click on Restore Selected Items, and then press the OK button.

Tips to Retrieve Deleted Contacts in Recoverable Items Folder

  • Noted that the Deleted On date presents when all items were permanently deleted (Shift + Delete) or deleted from Deleted Items folder. Then, arrange by the Deleted On column to find all of the contacts from a subfolder that was permanently deleted because those contacts will have a similar date. This will be very helpful to retrieve deleted contacts in Outlook 2010, 2013, 2016, and other lower editions.
  • All items available in the Recoverable Items folder that includes contacts—are represented by the exact icon, which seems like an envelope.
  • To recover all contacts, click the Restore Selected Items, and then press the CTRL key as you choose each contact. Also, you can recover more than one adjacent contact by selecting the first item, holding down the Shift key, and selecting the last contact that you want to restore.

Use This Expert Solution When Manual Solutions Fail

There are so many drawbacks that users may experience while using the manual approach. For example, it is a very time-consuming and lengthy procedure to recover deleted contacts from Outlook PST. Thus, users start searching for an instant or efficient approach to restoring deleted contact group in Microsoft Outlook account. One such application is SysTools Outlook PST Recovery Software.

Download Now Purchase Now

It is programmed especially to recover deleted items and to repair corrupt data in a PST file. It has a simple and interactive user interface that even a novice user can understand its working without taking external help. The application support MS Outlook 2016, 2013, 2010, 2007, 2003, 2000 PST files in Windows OS.

Also Read: Recover Data from a 0 KB Outlook PST File

For Mac OS Users

If you are getting any issue with Mac Outlook, then you can try the Mac Outlook Recovery Software that is developed for Mac Outlook.

Download Software Purchase Software

Final Words

When users are unable to find a simple way to retrieve deleted contacts in Outlook 2010 then, it becomes worse. Thus, to help out all the Outlook users to recover lost or deleted PST contacts we have discussed a manual approach by which users can restore deleted contacts from Microsoft Outlook. Else, users can opt for the trusted automated tool as suggested in the blog. It is the finest solution that will help to regain all corrupted .pst files without any hassle.

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Here’s How to Repair Your Outlook Personal Folder File (.pst) 2010 https://www.systoolsgroup.com/updates/how-to-repair-your-outlook-personal-folder-file-pst-2010/ Tue, 27 Jan 2026 12:15:00 +0000 https://www.systoolsgroup.com/updates/?p=3367 Want to repair your Outlook Personal Folder file (.pst) 2010 in Microsoft Outlook account without causing any data loss or data damage? This article is for you. But before going

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Want to repair your Outlook Personal Folder file (.pst) 2010 in Microsoft Outlook account without causing any data loss or data damage? This article is for you. But before going deeply into this, let us see introduce Outlook file formats.

Microsoft Outlook is undoubtedly the most sophisticated desktop-based email client used by both business and individual users. The best part of Outlook is that it provides highly advanced features and access to important data even in offline mode also. OST and PST are the two type of data file supported by MS Outlook. OST maintains the copy of Exchange Server mailbox data on the local machine and lets users work in an offline mode.

PST is Personal Storage Table stores all data items of the mailbox on the local machine. Like any other file, the PST file has also a predefined size limit and when this limit is about to reach, it starts creating issues. Based on the versions of Outlook, PST file is of two types i.e., ANSI and UNICODE. Outlook 2003 and below versions create ANSI type PST file with 2 GB file size limit. Outlook 2007 and above versions create UNICODE type PST file with a 20 to 50 GB size limit.

Despite being so famous among the users, there are some major issues faced by Outlook users. One such common issue is Outlook.pst is not a personal folder file.

As PST file plays a very important role in MS Outlook users life so, a user cannot afford even a small problem with it. If such type of error has arisen, it needs to fix as soon as possible. Therefore, how to repair your Outlook Personal Folder file (.pst) 2010 is the common query by the users to regain access back to PST file.

Outlook Personal File (.PST) Issues & Errors

In some cases, the Outlook PST file becomes inaccessible or damaged. And, when a user tries to access or import that inaccessible PST, it displays the following type of error messages:

  • “Outlook.pst is not a personal folders file.”
  • “Outlook Personal Folder is Missing”
  • “Outlook.pst cannot be found”
  • Cannot start Microsoft Outlook, Cannot open the Outlook window. The set of folders cannot be opened.”

Alternative Solution to Repair Your Outlook Personal Folder File (.pst)

If the PST file is badly damaged, then it is impossible to repair it using a manual approach. However, scanpst.exe is not at all a reliable approach to overcome major level corruption issues in Outlook. Thus, to have a guaranteed solution, a user is recommended to switch to an automated tool. SysTools Outlook PST Repair Tool tool is a popular application to deal with all types of corruption issues in Outlook. It repairs all data items stored in the PST file like emails, contacts, calendars, journals, etc. A user can run this application on any version of Windows OS.

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Repair Mac Outlook 

If you are facing any damage issue in Mac Outlook and want to repair damaged Mac Outlook OLM, OLK14, OLK15, then try Mac Outlook Recovery Tool. The tool is well capable to repair your Mac Outlook.

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How to Repair a Damaged Outlook Personal Folders File (.pst)?

Understand brief steps for repairing damaged or corrupted MS Outlook Personal Folder files in few simple steps with SysTools Software. Follow quick 5 steps working to understand the software.

  • Step 1: Download and add your personal data files (.pst)
  • Step 2: Choose the Advanced Scan option to repair the data file
  • Step 3: Click on Add to start scanning processing
  • Step 4: Export previewed data items into PST file
  • Step 5: Provide destination and required settings options best pst fix tool

Resolving a damaged Outlook data file (POP file) and easily accessing its data items in your Outlook account. The below image displays scanned corrupted PST file result in software preview panel. The application not only repair severely corrupted data file (.pst), it can display the entire data items in loaded user PST. This displayed data (maintains meta-data) can be saved as per user requirement any file formats (here PST, or in MSG, EML, PDF, HTML, Office 365 etc.)

Reasons Behind PST File Corruption

Now, if a user is frequently facing such type of error messages, then it is important to identify the root cause of this error. Here, we have covered all possible reasons behind these errors:

There are various causes of PST file corruption and all of them are listed below:

  • Large Size of PST File: If the size of the Outlook data file is about to reach the predefined limit, then there are chances of corruption in the PST file. It is one of the primary reasons behind the damaged PST file.
  • Hardware Related Issue: Any type of physical damage to a peripheral connected to PST file can also lead to corruption.
  • Outlook Shutdown Abruptly: Sometimes due to sudden power shutdown Outlook is unable to save data in the PST file properly. And, whenever a user opens that PST file again, there is a disparity in the file and leads to corruption.
  • Virus & Malware Attack: Nowadays, the number of virus and malware attacks are increasing on daily. So, not even a PST file is immune from the same. It is quite common now that a user opens the email and it contains a malicious attachment. However, a virus can damage the Outlook PST file very easily.

How to Repair your Outlook Personal Folder File (.pst) 2010 & Other Versions?

As discussed above, the primary reason behind this Outlook Personal Folders missing issue is due to corruption. So, to remove corruption, a user needs to repair it.

  • Fix Your Broken Outlook Personal Folders (.pst) File
    The best part of Microsoft is that it has designed each Office program with an inbuilt repair feature. So you just need to find out where is ScanPST tool is located according to your Outlook version. Moreover, this feature lets the applications fight against the damage issues in PST file. A user can take the help of this utility to repair a damaged Outlook personal folders file (.pst) 2010 and other versions. But, there is an issue with this inbuilt utility, it is only capable to remove the minor level of corruption from the PST file, and also sometimes this Inbox Repair Tool creates a not responding error.

Apart from all this, there are some other factors also that might give rise to such errors. All such reasons with respective solutions are discussed below:

  • Change the PST File Authentication
    Microsoft Outlook can access the PST file that has authentication to read or write both. However, if a PST file has only read-only permission, then it cannot be accessed by Outlook. A user has to disable the Read-only property for the PST file but first make a copy of it to some external drive.
    Now, if any of the above tick is unable to solve this issue, then simply move to the next solution discussed below.

Conclusion

Any issue in emailing services can badly affect the work so, it is important to fix it as soon as possible. Like this, Outlook Personal Folder file (.pst) is missing or not found the issue is faced by the most of the users. Thus, to overcome such issue, there are various troubleshooting ways are discussed above. If your PST file is badly damaged, then how to repair your Outlook Personal Folder file (.pst) 2010 is the common query of users. Thus, to resolve this problem, one can switch to a third-party tool suggested above.

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Yahoo Mail Suspicious Activity Alerts Explained https://www.systoolsgroup.com/updates/yahoo-mail-suspicious-activity/ Tue, 27 Jan 2026 08:41:19 +0000 https://www.systoolsgroup.com/updates/?p=35986 When I first encountered the warning about Yahoo Mail suspicious activity, I felt confused and a little scared at first because as a working professional I use my emails for

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When I first encountered the warning about Yahoo Mail suspicious activity, I felt confused and a little scared at first because as a working professional I use my emails for daily communication and bank alerts and issues like Yahoo Mail login problems make users panic more in these situations. So any kind of security alert is unexpected. Most of the users feel the same when they first face this issue.

In this article, I will walk you through what this warning means and what is behind this warning and also explain how to sort this warning in order to keep your account safe from suspicious activity.

What is Yahoo Mail Suspicious Activity?

In simple words, it is a security warning that appears when Yahoo detects some unusual activity on your account. It does not mean that your account has been hacked. Most of the time it happens because your daily pattern doesn’t match Yahoo detectors. This could be anything like:

  • Log in from a new device on your Yahoo Mail account
  • Log in from a different or new location where you never been to
  • Unable to log in even after trying multiple times

Many users consider this warning as Yahoo is accusing them of doing something wrong but personally, I think that it is a safety alarm and in a way it protects your account from any kind of external threat. If any of the above changes occur Yahoo thinks that there is something fishy and the Yahoo Mail suspicious activity warning appears. Understanding why Yahoo pops up this warning reduces panic and I got to know that Yahoo is just being cautious, nothing else.

Common Reasons Behind Yahoo Suspicious Activity

Over a period of time, I realised that this warning doesn’t just pop up randomly there are reasons behind it. Let’s understand them briefly. Here are common reasons behind this warning:

  • Log in from a new location: There are some default settings in Yahoo’s detector. If they find that the user is logging in from a different city or network than they will flag this activity as suspicious resulting in Yahoo Mail suspicious activity.
  • Using a new device or browser: If you have bought a new device and are trying to log in on the device and are switching back to your old device to check if Yahoo Mail is working on both devices. This is also a suspicious activity for Yahoo and it flags this activity as phishing or fraud.
  • Incorrect password attempts: If you are trying to log in and for any reason you are entering wrong credentials or there is any typo and the log in failing multiple times, it is also flagged as suspicious from Yahoo’s end.
  • VPN or Proxy usage: Sometimes using an older VPN or Proxy or changing them frequently to lead to this warning and may impact features like the Yahoo spam filter not working when the account is temporarily locked.

How Yahoo Protects Users From Suspicious Activity

Yahoo has built-in security systems to detect the risks at an early stage making it easier to protect the account. When Yahoo Mail suspicious activity is detected in Yahoo Mail, Yahoo may temporarily lock your account to protect it from fraudsters and to log back in, you need to verify your identity. It sends you a confirmation code to your recovery email to verify your identity.

I know these steps are a hassle and can interrupt your workflow but it is for your own Yahoo Mail data safety. As emails contain important conversations and confidential information which can be breached by hackers if not stopped in time. Yahoo just wants to make sure that your data is safe and you don’t face any kind of obstacles. I have seen that the process of verifying yourself is really quick you just need to enter the code that comes on your recovery email and within a few minutes your account gets unlocked.

What to Do When You See a Suspicious Activity Alert

The first thing that I do when I first see the Yahoo Mail suspicious activity warning is check my recent login history as Yahoo gives you the privilege to check your recent login history and this helps me identifying whether it is me or somebody else who just logged in, this also checked by the users when learning how to select all in Yahoo Mail for bulk export. If somebody else logged in to my account, I would immediately change my password and check if any changes were made recently to my account. This helps me stay a step ahead of the hackers.

Secondly, I logout my account from every device to make sure that no one else is logged in from other devices. These small changes can protect your account efficiently and avoid the risk of data loss. The thing that I recommend to every user is always update your recovery number and emails so that if anything goes wrong your can recover your account by raising a suspicious activity to Yahoo.

Can Suspicious Activity Affect Access to Emails?

This is the question asked by many users and my answer to them is Yes, Yahoo Mail suspicious activity can ban your email access temporarily. If required it may block sign-ins or restrict certain features until you verify yourself that it is you who is signing from a new device or new location. 

This can be an obstacle in your workflow when you need to urgently access an important email or want to reply to a client and try to change font size in Yahoo Mail when the account is temporarily locked. But personally I think that temporary inconvenience is always better than permanent data loss. You can easily gain the access just by verifying yourself which is super quick as the end goal is to protect the data. In some rare case scenarios users may lose access to their account because of inactivity for a long time after the account gets locked. That’s the reason I always recommend backing up their emails to stay protected from situations like this.

Why Email Backup Matters During Security Issues

One thing that I have learned after facing Yahoo Mail suspicious activity and helping others to avoid this problem is how important it is to back up your emails. Sometimes, due to security reasons your account gets locked temporarily and this will impact your work because you are unable to access the important emails as some organisations also store their legal and confidential emails on Yahoo Mail, mostly when users try to import mbox to Yahoo Mail or manage older archive.

This is where I go for a professional and reliable tool like the SysTools Yahoo Mail Backup Tool. It allows users to back up their emails securely and safely locally. The folders and emails structure remains intact. Also it helps the user to download emails to formats like PST, PDF, MBOX, and more.

This is clearly a safety net for users who professionally rely on Yahoo Mail or for long-term communication. I personally think that having a backup is a wise decision and everyone should go for it. By doing this your important emails remain safe and accessible even in situations like a security warning.

How to Reduce Future Suspicious Activity Alerts

In order to avoid repeated Yahoo Mail suspicious activity warnings. I follow some simple yet effective good habits. Here they are:

  • Use a strong and unique password
  • Avoid logging in from a new or unknown device
  • If your credentials don’t get accepted first avoid trying multiple times
  • Regularly reviewing connected apps and removing if not required
  • Avoid using public Wi-Fi or VPN
  • Maintaining a clean and clutter-free inbox by learning how to organise Yahoo Mail inbox properly.

These are some best practices that can make a huge difference to avoid security warnings and risk data loss.

Author’s Verdict

Based on my experience, I feel that the Yahoo Mail suspicious activity alerts are more about a method to avoid a security breach rather than punishment. In a world of cyber threats and phishing attempt Yahoo just want that it’s users’ data stay safe.

I realised that acting quickly and keeping a backup of the emails using professional tools are the best ways to stay a step ahead of the hackers. With the right approach these alerts become manageable instead of stressful.

FAQs

Q. What are the reasons I am getting suspicious activity alerts from Yahoo Mail?

There can be two different reasons: either someone has tried to access your account or you have done some unusual activity that was flagged as suspicious by Yahoo.

Q. Is Yahoo’s suspicious activity warning a serious thing?

Yes, every user should take it seriously as it is an indication that your account is under threat or on the verge of data loss.

Q. Are there ways to secure my Yahoo account after suspicious activity?

Definitely, there are easy to secure your Yahoo account by changing your password or enabling two-step verification immediately. 

Q. If I am unable to access my account after a suspicious activity warning, should I contact Yahoo?

Yes, it is recommended to contact Yahoo if you are unable to access your account even after verifying yourself through code verification.

Q. Is it true that Yahoo Mail suspicious activity is only caused by hackers?

No, it is not true because if you do some unusual activity which don’t match with Yahoo, then it may flag this as a suspicious activity and you will receive warnings.

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Did Microsoft 365 Price Increase Again in 2026? Calculate ROI https://www.systoolsgroup.com/updates/microsoft-365-price/ Tue, 27 Jan 2026 08:32:58 +0000 https://www.systoolsgroup.com/updates/?p=35985 Did Microsoft 365 price increase again in 2026? Yes, from July 2026, plan prices hike. Ranging from 4% to 20% for most enterprise/SMB products. This news puts many IT teams

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Did Microsoft 365 price increase again in 2026? Yes, from July 2026, plan prices hike. Ranging from 4% to 20% for most enterprise/SMB products.

This news puts many IT teams in a frenzy at the start of a new year, especially when budget plans are being made for the annual software renewals.

It’s not any one particular plan that is going to get costlier; the price is increasing across the board. So, even if you operate a small team and use a personal/family license, you will have to increase your budget.

While it’s true that you can’t control vendor pricing, we can follow something similar to what happened last time M365 plans became costlier in April 2025. You are not alone.

This is because. I am going to give you the exact strategies that my own organization is going to adopt. Here we will see how to audit your environment, optimize storage, and consolidate resources to keep your 2026 IT budget in check.

Table of Contents Hide

The Current State of Microsoft 365 Pricing & What’s Changing in 2026

The question did Microsoft 365 price increase is more relevant than ever. So, here is a tabular pricing table to compare the Microsoft 365 plans:

Plan Price Shift (Per User) Key Change
Business Basic $6.00 to $7.00 +16% (Adds Copilot Chat)
Business Standard $12.50 to $14.00 +12% (Adds Copilot in Apps)
Business Premium $22.00 No Change (Best Value)
O365 E3 $23.00 to $26.00 +13% (Adds Defender Security)
M365 E3 $36.00 to $39.00 +8% (Adds Intune Help)
Microsoft 365 E5 $57.00 $60.00 +5% (Adds Security Copilot)

Just knowing the pricing isn’t the whole game. You must also understand how exactly you pay for the plan. Microsoft gives you 3 options. Understand them with Microsoft 365 E3 as an example:

Your Choice The “Penalty” New Monthly Cost (M365 E3) The Dark Strategy (Why)
1. Annual (Pay Upfront) None (Base Price) $39.00 Cash Flow. Microsoft gets 100% of your money on Day 1 to invest/report to shareholders immediately.
2. Annual (Pay Monthly) ~5% Financing Fee* $40.95 Interest. You are effectively taking a “loan” from Microsoft for the year. They charge you interest for the privilege of paying slowly.
3. Monthly (Flexible) +20% Premium $46.80 Pain. They make flexibility so expensive that you are forced into the Annual contract (Option 1 or 2) to stop the bleeding.

Microsoft is bundling previously premium add-ons (Defender security, Intune management tools, and Copilot chat) directly into the base subscription and using it to justify the price increase.

Some organizations dont use these services and may want to shift elsewhere. However, cloud migration is still difficult, and you can’t perform an Office 365 to G Suite Migration without ample preparation. Not to mention the cost of changing services might not be worthwhile.

So instead, see what you need to do to minimise costs.

Four Strategic Ways to Offset Rising Licensing Costs

Did Microsoft 365 increase in price before? Yes. In April of 2025, Microsoft did something similar. So we can revisit our strategy and adapt it to the new cost updates.

No amount of support contacts will get Microsoft to reduce the prices just for you. Instead, plan out a strategy that can lower your billing amount.

You don’t always have to downgrade your plan. There are ways to remain on the same subscription, not lose any functionality or app access, but still cut costs.

The secret is to stop paying for the waste. Many organizations don’t audit regularly, and as a result, end up paying for licenses that no one uses.

In case you are someone who is not using M365 right now or planning to outmaneuver the cost increase by switching to a different, lower-cost plan, I have you covered.

Strategy 1. Move in Now and Lock in Annually for ROI

If you are analysing did Microsoft 365 price increase and after that realize that your current infrastructure is too expensive to maintain, it is time to consolidate.

Moreover, running two separate environments, one on cloud and one on-premises, no longer offers the same advantage it used to in the initial days of the cloud. So, follow our guide to migrate from Hosted Exchange to Office 365 to unify your users.

The SysTools Exchange Migrator is the go-to software available as a free demo. You can try out the software today.

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If your company has recently undergone a merger or acquisition, then the situation is different. You have multiple disjointed Office 365 tenants that need to be combined before the price hikes to get a better negotiation if you buy from a reseller.

With the SysTools Office 365 to Office 365 migration tool, you can perform an Office 365 tenant-to-tenant migration step-by-step. Don’t take my word for it, try it yourself right now.

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Download today and centralize licensing before the Microsoft 365 price increase happens.

Getting your infrastructure to the right M365 plan means you can lock in for an annual commitment and pay the current discounted amount even when the price rises for everyone else. However, keep in mind that this price protection applies to the Annual Commitment. If you are on the Monthly Flexible plan, you have zero protection. On July 1, your bill will jump immediately because your “contract” renews every 30 days.

If changing the infra or plans is not something you are planning to do dont worry, there are other means to reduce the price.

Strategy 2. How Did Microsoft 365 Price Increase, Not Break My Budget

It is because I audit my environment and remove inactive users on a timely basis. Many organizations feel they are paying more than they should because they are. In the form of “Ghost Licenses”.

These are the types of subscriptions assigned to employees who are no longer part of the organization. This happens because IT admins are afraid that if they remove the license, they will also lose the account and all the data in it.

That is a misconception. If you keep paying for a full E3 or Business Premium license just to retain an ex-employee’s mail, then sorry, it is a massive waste of money.

You don’t need to do that; instead, a way better strategy that instantly lowers your monthly bill is converting inactive users to shared mailboxes.

Once you do that, you can release the paid licence or reassign it to another active user.

Strategy 3. Save Data Locally and Release Excess

Monitor how many users actually use a particular service with the help of the OneDrive usage report and other resources available to you as the admin.

You can’t expect Shared Mailbox to be the right answer for every scenario. There are compliance requirements and data protection laws that mandate you keep all information for 5 or 10 years. This poses a unique problem for the admins. On the one hand, they are looking to cut costs, but on the other hand, they can’t perform the task that is most likely to reduce costs.

Now, did Microsoft 365 price increase also include the archiving cost? To answer that yes, it did. The cost of cloud storage for archiving has also risen.

For long-term retention without the subscription fee, the most cost-effective approach is to archive old user data to your local infrastructure.

To help you in this, we have the SysTools O365 Backup tool. Use it and create a digital cold storage of all O365 data that is not needed on an immediate basis.

Once you have secured the data locally, you can safely remove the Office 365 subscription from that specific user account and save on billing for the next cycle.

Strategy 4. Did Microsoft 365 Price Increase for Storage? Start Optimizing

Moving everything offline isn’t an ideal solution and may not even be possible for some organizations.

What you can do instead is to reduce the storage overage fees. Microsoft 365 gives organizations the option to buy an in-place archiving feature. You can opt out of it to save a few bucks per account. Which adds up to a significant monthly cost reduction when we talk about thousands of users.

Additionally, if you know how to reduce the large Outlook mailbox size. It can allow you to stay within your current plan’s free limits.

One thing that I often find in user mailboxes is that they get bloated with redundant conversation threads and duplicate attachments.

A quick win for reclaiming space is to remove duplicate emails in Office 365, which often consume gigabytes of unnecessary space.

Final Verdict on Microsoft 365 Price Increase

No doubt did Microsoft 365 price increase announcement happen again in 2026. However, with a plan in place, you can navigate this tricky situation again. Here, I gave you the exact increase in dollar terms so you can plan out clearly. Not only that, but I also revealed what my strategies are to keep costs in control and justify ROI to stakeholders.

Frequently Asked Questions

Q: Should I just switch to Google?

No, Google will also adjust its pricing to match market trends if it has’t already. If you are still not convinced, read why Office 365 is better than Google Apps regarding the current feature-set value.

Q: How can I save money without changing M365 plans?

Focus on “License Hygiene”. By that, I mean to audit your active users, remove redundant data, and archive old user data so you can cancel unused licenses immediately.

Q: Did the Microsoft 365 price increase already happen in 2026?

Not yet, but an announcement has been made, and you will surely see a rise in business licensing costs in the second half of 2026.

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Which is Better Google Docs or Microsoft Word? https://www.systoolsgroup.com/updates/google-docs-vs-microsoft-word/ Mon, 26 Jan 2026 17:25:58 +0000 https://www.systoolsgroup.com/updates/?p=34171 You are a student, business professional, freelancer, or creative writer.  Choosing the right word processing application is very important. Google Docs and Microsoft Word are popular tools, but you don’t

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You are a student, business professional, freelancer, or creative writer.  Choosing the right word processing application is very important. Google Docs and Microsoft Word are popular tools, but you don’t know which one is suitable for you. This blog breaks down the differences between Google Docs vs Microsoft Word to help you decide.

Which Is Better, Google Docs or Microsoft Word?

I am going to discuss the comparison between these two in full detail. But, to tell you in short:

Choose Google Docs if you need a simple and lightweight program. You can use it for real-time collaboration, and it is a web browser application that can be accessed on multiple devices.

Choose Microsoft Word if you need industry standard tool. It is helpful in legal and academic work. The best thing about this is that it offers you advanced formatting and easily handles thousands of documents.

Microsoft also offers a web version of Word, called Word Online. This is a free browser program that provides you with basic editing features. But it does not provide advanced features like the desktop application.

To learn more about them, I have provided a comparison table.

Feature Comparison – Basic & Advanced

Feature Google Docs Microsoft Word
Collaboration Provides the best collaboration. Multiple users can edit, view, or comment on one document in real-time. For collaboration, it offers limited features. The Auto Save and Share feature is available in the Microsoft 365 version. But in the desktop application, there can be conflicts in formatting when multiple users share a document.
Offline Access Provide limited offline access. You need a prior setup to use it. It is a desktop application, so you will get full offline access.
Formatting Offers you basic formatting and layout functions to create a blog post or a school essay. Here, you will get advanced formatting and layout control. Such as advanced mail merge, granular control, superior image anchoring, etc.
AI Functions Google Gemini focuses on speed. Best for creating a summary of long documents. Help you with quick email drafting and brainstorming ideas. Microsoft Copilot focuses on power as it is capable of analyzing complex data, rewriting paragraphs, and getting data from an Excel or PowerPoint draft report in Word.
Price The application is free, and you just need a Google account. It is also available in the paid Workspace plan. This is a paid application which require Office or Microsoft 365 subscription.
File Compatibility Files that are used within the Google environment. It uses Industry-standard compatibility (.docx).
Ideal for Best for individual users, remote people, or freelancers is best. Suitable for businesses, offline users, and creating complex documents.
Storage It uses Google Cloud Storage: Google Drive. Users can store their Word documents on the local computer and in OneDrive.

Limitations of Google Docs and Microsoft Word

I explained both the platform’s features and when they are best suited for. But, before making the decision, you should know the drawbacks of Google Docs and Microsoft Word.

Disadvantages of Using Google Docs

  • Google Docs provides basic text formatting. However, it lacks advanced layout and design features that you find in MS Word.
  • It depends on the internet connection. Although it offers you an offline option. But it works great online.
  • Your browser may freeze or slow down when handling large or image-heavy files.
  • It is not suitable for professionals because it is missing advanced tools like mail merge, macros, etc. Also, when exporting to DOCX or PDF, there can be an issue with formatting.
  • Your document is stored in Google Cloud, which raises concerns over security or compliance for some organizations.

Disadvantages of Using Microsoft Word

  • MS Word requires a one-time purchase or a Microsoft 365 subscription to work with.
  • A collaboration tool like real-time editing is not as smooth as Google Docs.
  • Large Word files may slow down your system and take up huge amounts of storage.
  • The standalone Microsoft Word version does not provide cloud access. Unless it is connected with OneDrive or SharePoint.
  • The wide range of tools may overwhelm new users.

Managing Documents After the Decision

Choosing the right tools: Google Docs or Microsoft Word is the first step. Now comes a big challenge experienced by teams or organizations – organizing the documents. Over time, users’ workflows change, teams grow, or needs to move the important documents.

Manually moving your documents is very difficult. As there can be issues with formatting and layout. However, software like SysTools Google Drive to OneDrive Migrator makes it easier to transfer large volumes of documents while maintaining the data formatting.

Download Now Purchase Now

Summary

To decide which one is better for you: Google Docs Vs Microsoft Word. This article helps you by providing a comparison table. Explains which one is better for you. Also, make sure you read the limitations before you make a decision. Additionally, I suggest an expert tip to manage your documents.

Frequently Asked Questions

Q. Is Google Docs free compared to Microsoft Word?
Ans. Yes, users can create documents in Google Docs for free. But for this, you need a Google account.

Q. Which is better for collaboration: Google Docs or Word?
Ans. Google Docs is considered a better choice for collaboration. Users can collaborate with their team members in real-time. Because it is a cloud program, it is much easier to collaborate than Word.

Q. Can I use Google Docs to open and edit Microsoft Word files?
Ans. Yes, you can if you upload the Word files to Google Drive. Because Word files are in Doc or DOCX. They can easily open and edit in Google Docs.

Read More:

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Yahoo Mail Classic View: Everything You Need to Know https://www.systoolsgroup.com/updates/yahoo-mail-classic-view/ Sat, 24 Jan 2026 10:17:50 +0000 https://www.systoolsgroup.com/updates/?p=35958 I still remember the day when I started using Yahoo Mail years ago. I liked its simple layout and fast loading. I have seen many users still search for Yahoo

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I still remember the day when I started using Yahoo Mail years ago. I liked its simple layout and fast loading. I have seen many users still search for Yahoo Mail classic view because of its clean and simple layout over modern layouts. The influence of that layout still exists as users ask if the classic view still exists and if yes how can they switch back to it.

I have created this article to explain why people still like it, and what the differences are between the modern or old versions and how to organize Yahoo Mail inbox in a cleaner way. I also suggest some tips to manage your Yahoo data safely. I will also let you know about the old Yahoo Mail interface. So let’s begin without wasting anymore time.

What is Yahoo Mail Classic View?

In simple words it refers to the older version of Yahoo Mail that was very popular back in the days before Yahoo introduced its modern UI redesign. Older versions focus on speed and functionality not on flashy visuals. In terms of speed it loaded instantly even in slow internet connections. The interface was straightforward: inbox, folders and search all visible and easy to access, users easily knew how to select all in Yahoo Mail without any kind of confusion.

The old Yahoo Mail interface was mostly popular among business users and older audiences who like productivity over modern design elements.

Why Users Still Prefer Yahoo Mail Classic View

As we know that Yahoo Mail evolved but still many people search for the classic view because of the following reasons:

  • Faster Performance: The classic version is so lightweight that it works smoothly on older computers and slow networks. I personally face crashing and loading issues in the newer version.
  • Simple layout: The old Yahoo Mail interface had a minimal and simple design. There are no ads or panel so everything is clearly visible making the email management easier and even basic changes like change font size in Yahoo Mail become really easy.
  • Better productivity: There are fewer distractions, so users can focus on replying and searching for emails without any obstacles. This is why most businesses and working professionals still prefer the classic layout.

Is Yahoo Mail Classic View Still Available?

I have seen users still asking me if the classic version is still available. My answer to them is no as Yahoo officially discontinued the classic version. However, you can still experience something similar by:

  • Enabling the basic HTML mode (If it is available in your account)
  • Disabling a few features in settings
  • Using a lightweight browser or email clients

Even though the old Yahoo Mail interface is not officially available but its simple design and productivity-focused email features influence users who also want to protect Yahoo email account from risks.

Yahoo Mail Classic vs New

Here is the difference between Yahoo Mail classic view and the modern Yahoo Mail interface:

1. Design and UI:

  • Classic: Very easy & simple, mostly text-based, and loads quickly
  • New: Modern look with vibrant colours and many features

2. Performance:

  • Classic: Way too fast and lightweight
  • New: Because of the ads and heavy scripts running in the background it is slow

3. Feature:

  • Classic: Only covers the basic email needs of the users
  • New: Gives the privilege to use smart search options and work with cloud attachments

4. User experience:

  • Classic: Focused and distraction-free
  • New: Interactive but sometimes hassle

Benefits of Using Yahoo Mail Classic View Style Today

Most of the users still prefer the official version, although it is gone in order to replicate classic view for several benefits:

  • Faster email access
  • Less clutter
  • Lower resource consumption
  • Better compatibility with older computers

Personally I recommend simplifying your interface if you have a large mailbox or work on low-end devices. The old Yahoo Mail interface remains the priority for a clean email design and to save Yahoo emails to computer safely.

Common Problems After Switching From Classic to New Yahoo Mail

When users switch from Yahoo Mail classic view, most of the time they experience issues like:

  • Slow loading
  • Sync errors
  • Interface confusion
  • Storage overload
  • Issue with managing folders

I have seen many users facing issues with managing the large mailboxes because the modern interface consumes most of the resources. This is the reason backing up becomes very important; the risk of data loss is always there when transitioning from the classic Yahoo Mail interface to the new one.

Why You Should Back Up Yahoo Mail Data

It depends on your requirements which one you choose between Yahoo Mail classic view or the modern interface. Taking a backup of your data is an important task to do because Yahoo doesn’t give permanent storage, and your account might get suspended or deleted due to inactivity.

In order to avoid the risk of losing data, I would recommend taking a backup of your Yahoo emails. This is extremely helpful for the professionals, businesses and long term user of the old Yahoo Mail interface who have years of data saved on their account.

Best Way to Back Up Yahoo Mail Emails

If you want a reliable and trustworthy solution, I recommend going with SysTools Yahoo Mail Backup Tool. This tool helps you to export and save Yahoo Mail data in multiple file formats such as PST, MBOX, EML, and PDF.

 
It can become an asset for the users who is still using the Yahoo Mail classic view and conscious about their important emails. This tool is also flexible and compatible for exporting large mailboxes and after the backup the folder structure remains intact also giving you the privilege to select the files you want to export. That’s the reason it is a smart decision for both professional and personal users.

How to Organize Yahoo Mail Like Classic View

If you want to organize your inbox in the same classic view, without the Yahoo mail classic view. Here are the ways to do it:

  • Use folders and subfolders most of the time
  • Apply filters and rules
  • Disable all the unnecessary features that you don’t use
  • Use a compact layout

Personally, I use these factors in order to keep my folders structured and making email engagement faster and replicate the best things of the old Yahoo Mail interface.

Security Concerns With Yahoo Mail

Security is another reason why users still ask if classic view is still available because it has fewer integrations which is directly proportional to the chances for fewer security risks. In the newer version you need to enable:

  • Two-factor authentication
  • Using a strong and unique password
  • Backing up emails on a regular basis
  • Alerts for suspicious activity

Backing up your emails using a professional and reliable solution adds an extra layer of protection for users migrating from the old Yahoo Mail interface.

Author’s Verdict

The Yahoo Mail classic view is still popular among users who prefer speed and simplicity. Over time Yahoo has evolved it’s design but there are users who prefer the old layout because it was clean and distraction-free which helps them to work more efficiently. I personally feel that the classic Yahoo Mail interface has set the bar high for how easy and user-friendly an email service has to be. In order to replicate the classic view again you can adjust your settings and organise your inbox.
The important thing that I recommend is backing up your data using a professional tool that we have discussed earlier in this article. It makes your transition from classic view to modern version hassle-free without risking any data loss.

FAQs

Q.1 Is there any possibility of switching back to the old Yahoo Mail interface?

No, but there are ways to replicate it on the new version.

Q.2 Why do users still ask for Yahoo Mail classic view?

They still ask for it because it is so lightweight that you can use it without a stable internet connection and much faster and simpler compared with the new version.

Q.3 Is it true that the new Yahoo Mail works more slowly than the classic view?

I wouldn’t say it is entirely true but most of the users say it is slow because of the ads and panels

Q.4 Is the classic view more compatible with old computers?

Yes, it worked better with a low-end system and slow internet.

The post Yahoo Mail Classic View: Everything You Need to Know appeared first on SysTools Software.

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