It doesn’t depend on whether you’re using Outlook desktop or the web app; these errors will somehow affect your spam filtering. So now let’s see what result comes up if your Outlook Spam filter not working:

Suggestions: if you’re looking for another email client, errors like Why Is Yahoo Spam Filter Not Working, are also available.

let’s quickly explore their work:

#1) Check Junk Email Settings

By default, no automatic filtering option is enabled. Make it to the highest protection level.

By follow:

1. Open Outlook, go to Home tab, then Junk, and finally nav to Junk email options.
2. Choose which protection level you want, like low, high, or safe list.
3. Apply and click OK.

It changes to be more precise in filtering out emails.

#2) Disable Rules and Add-ins

Sometimes, third-party add-ins or any antivirus software rules interfere with junk.

By follow:

1. Go to file, then to manage rules & alerts.
2. Delete those rules that are causing chaos by sending spam or junk emails into the inbox.
3. Turn off all add-ins by navigating to File, clicking on Options, and finally, on Add-ins.

Start your outlook again after changing it.

#3) Update the Version

MS Outlook regularly updates spam filters, so ensure you are using its new version.

By follow:

1. Go to File, navigate to Office Account, press Update Options, and finally click on Update Now button.

This works only when you are using Outlook desktop app; in web app, updates are automatic.

#4) Repair Your Outlook Profile

If your file or complete profile is corrupted, then it might be preventing filtering out spam from working.

By follow:

1. Navigate to Control Panel (cp), tap on Mail, and then tap on Show Profiles.
2. Make a new Outlook account and set it as default.
3. Configure your mail account for newly created.

Also, test spam filter in your new profile.

#5) Report & Block Individual Senders

These filters are based on your blocked and your provided trusted information.

By follow:

1. Go to Junk Email Options, then to blocked senders.
2. Add some spam email ID.
3. If you added all emails you have to block, you can click Apply and save by pressing OK.

Note: If your Outlook spam filter not working, your Outlook inbox gets full of spammy or phishing emails, as when spam emails come, it’s of same type, like promotional, and this causes duplicate emails in your Outlook, which have to be removed, so we recommend using SysTools Outlook Duplicate Remover which allows to find and delete doubles.

Understand more by looking at its steps.

Read: How to Remove Duplicate Emails from Outlook?

Steps to Use the Aforementioned Software

1. Download and run this professional tool on your OS.
2. Click on Add file or Folders to upload files to your automated software.
3. Choose the Location to save the output or cleansed file.
4. Apply Filters like date, subject, and body if you want to use Specific Duplicate Criteria.
5. Tap on OK to a new file without any duplicates.

Conclusion

The query “Outlook spam filter not working” or “Outlook Not Filtering Spam” is fixed in this article in many effective ways. Whether it’s adjusting settings, rules, updating, etc., if you’re still having trouble, you may consult IT Support or use our suggested tool above, which can help filter duplicates from spam emails. Always remember, before changing anything in your Outlook, you should make a complete backup so that the risk of accidental data loss is removed.

The post Why Outlook Spam Filter Not Working and How to Fix It: Complete Guide appeared first on SysTools Tech Blog.

The cloud platform is an emerging technology. Most of the organizations that are using desktop-based email clients are now switching to the cloud to boost their business. One of the leading cloud platforms is Office 365. Nowadays, organizations are transferring Outlook accounts to Office 365 for certain reasons. But, after subscribing to Office 365, many companies fail to migrate Outlook emails to Office 365.

Today, we will help you with both manual and automated solutions to help you perform this task with maximum data security.

User’s Query?

Paul on Reddit asks – “Hello Experts! I work in a company of 400+ employees as an Assistant Manager. We are switching from on-premises to the Cloud platform. We have created Outlook PST for each employee but we don’t any method perform Outlook to Office 365 migration. Can anybody provide a simpler method to migrate Outlook to Office 365? Thanks with Regards”

Rebecca Zurich on Twitter asks – “Hello Everyone, I am facing some problem while importing Outlook emails to Office 365 mailboxes using Network upload. I don’t know why but I am not able to upload multiple PST files into my Office 365 account. I have a few orphan PST file which I need to import. Is there any alternative way of moving Outlook PST mailbox to Office 365 mailbox?”

What are the Methods to Migrate Outlook Emails to Office 365?

The top two methods we are going to explain are as follows:

1. How to Migrate Outlook Mailbox(es) to Office 365 – Automated Approach.
2. How to Import Outlook Emails to Office 365 Mailbox, Manually

Before that Following are the Steps to Create an Outlook PST :

Step 1. Open your Outlook and go to Files >> Open & Export >> Import & Export.

Step 2. Now, select the Export to File option >> Outlook Data File (.pst) >> Next.

Step 3. Select the Mailbox to save as a PST file.

Step 4. Browse the location to save the PST file & choose option >> Finish.

Migrate Outlook Mailbox(es) to Office 365 Using the Easiest Way

For easy and fast Outlook to Office 365 migration, it is recommended to use professional software like SysTools Import PST to Office 365 Tool. This software is one of the best tools available in the market to migrate Outlook emails to Office 365 mailbox. It can bulk import Outlook email data into the O365 account of multiple users. Moreover, the unique features of the software make it more demanding and user-friendly.

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Detailed Software Working Steps to Migrate Outlook to Office 365

Step 1. Run the software and opt for Outlook as your source platform and Office 365 as your destination platform.

Step 2. Within the same interface, enable the categories you want to migrate from Outlook into Office 365 under the Workload Selection.

Step 3. Utilize the Date-Range Filter option to selectively import mailbox data based on specific dates. Afterward, proceed by clicking Next.

Step 4. Move to the Source tab, and set the folder path where your Outlook PST files are stored. Now you need to organize the PST files into folders named after the respective target O365 email IDs, as follows:

– Create a folder in the root drive, like E:/PST/user1@domainName.com/ (consolidate user1’s PST files here)

• E:/PST/user2@domainName.com/ (consolidate user2’s PST files here)
• E:/PST/user3@domainName.com/ (consolidate user3’s PST files here)
  – And so on…

Then, select the folder “E:/PST/” as the Import Folder Path in our tool.

Step 5. Click the Validate button to ensure the necessary permissions have been validated for the files. Once validation is successful, permissions will be granted to the source platform. Proceed by clicking Next.

Step 6. In the Destination tab, provide the Office 365 admin email account and application ID for the destination domain. Click on Validate to verify the credentials. After validation, permissions will be granted to the admin account. Click Next.

Step 7. Moving to the Users screen, you have various options for adding users from the source account that require processing. You can choose any of the following options:

• Fetch Users – Automatically retrieves users from the Source.
• Import Users – Imports users via CSV.
• Download Template – Downloads a template for creating a CSV file.

Choose the method that suits your needs.

Step 8. Once the mapping is done successfully, the list of source users will be displayed on the screen. You can search for a specific mailbox and select that user for migrating emails from Outlook to Office 365. Use the Show Selected Toggle bar to display only the selected users, making selective data import more manageable.

Step 9. Now, it’s time to add destination user accounts. You have two options for this:

• User List Template – Provides a sample CSV file for manually adding source users.
• Import Users – Imports users through CSV.

Step 10. Click Validate to authorize the selected user source and destination accounts. Once users are validated, click the OK button.

Step 11. Users can prioritize the import task. Select accounts based on priority, as illustrated in the image.

Step 12. Finally, click the Start Import button to commence the import process.

How to Migrate Outlook Emails to Office 365 Mailbox, Manually?

1. Import Using Outlook Configuration

The most common manual method to import Outlook PST files to Office 365 is by using the POP Configuration method. For this, you need to configure your Office 365 account into MS Outlook. Although it is a free method for Office 365 users for moving Outlook PST mailbox to Office 365, still for migrating multiple user mailboxes, this method needs to be performed again and again.

Step 1. Open MS Outlook & Go to File >> Open & Export >> Import / Export.

Step 2. Choose Import from another program option from the Import & Export wizard >> Next.

Step 3. Now, select the Outlook Data file (.pst) option >> Next.

Step 4. Browse the Outlook PST file

Step 5. Select one of the desired options from the list >> Next

Note: If the Outlook PST file is password protected then enter a password and unlock it.

Step 6. Select the option to Import items to the same folder and choose the Office 365 mailbox >> Finish to migrate Outlook emails to Office 365.

The import process is complete, the manual method looks too short if it needs to be done for a single user. But, if the organization needs to import multiple Outlook PST files to Office 365 mailboxes, then it would be a tricky task for Exchange Admin. They need to prefer an automated tool to migrate Outlook mailboxes to multiple Office 365 mailboxes.

2. Migrate Using the Network Upload Method

Another manual method to migrate Outlook to Office 365 is by using the Network Upload method. Although it is also a free method for Office 365 users, still it’s a tricky approach.

• Step 1. First, Copy the SAS URL and install Azure AzCopy
• Step 2. Now, Upload your Outlook PST files into Office 365
• Step 3. Next, create a mapping file to Import the PST file
• Step 4. Create an Outlook PST Import job in the Office 365 account
• Step 5. Filter the PST file data and import the Outlook PST file to Office 365

What are the Limitations Of Using the Manual Method to Migrate Outlook to Office 365?

• In some regions, the Import PST service is still not available.
• Import Outlook data files to Office 365 mailbox requires Admin Credentials.
• Mailbox items above 150 MB will not migrate using the manual method.
• The migration process requires temporary storage to Import PST.
• Cannot Import PST that contains 300 or more levels of nested folders.
• The import process is lengthy and time-consuming (up to 24 GB per day only).
• The Drive Shipping method is quite costly ($2 per GB).

Must Read: How to Perform Microsoft 365 Tenant to Tenant Migration Step By Step?

Conclusion

The migration of emails from Outlook to Office 365 could be a tricky task for non-technical persons. But, with proper guidance and approach, it can become simple. For such a purpose, it is recommended to use an automated approach. Furthermore, we have explained both the manual and automated approaches to migrating Outlook emails to Office 365. You can choose any method you are comfortable with. If you are using an automated tool, first try the free demo version to perform Outlook to Office 365 migration.

The post Quickly Migrate Outlook Emails to Office 365 Using Top Methods appeared first on SysTools Tech Blog.

It’s undeniable that Outlook is most popular and widely used email client. It provides inbuilt options to archive emails and other attributes. Let us understand the need of exporting Outlook emails to CSV format.

Now we understood the need of exporting emails from Outlook to CSV format. This is the first step when you need to specifically learn how to extract email addresses from Outlook for building your clean list or migration purposes. So, now let us move to the solution part. But before that, I would like to clear one more point i.e. Outlook stores data into either OST or PST File. This post will help user’s having PST file. IMAP Outlook user’s can follow the instructions to convert OST to CSV file format.

Export Outlook Email to CSV Using Import/Export Option

Microsoft Outlook has an inbuilt Open & Export option that allows users to either export email data or import email data into Outlook mailbox. Here we will see the option to export Outlook emails to CSV format using Import/Export utility.

Before following the steps of the method, make sure Outlook is properly installed and configured. Also, note that this method is applicable to Windows users. If you’re a Mac OS user then you can directly jump to this section

Coming to the procedure, here are the complete steps for your reference to export emails from Outlook in CSV file format.

Step-1. Open the Outlook application on your screen and go to the Files tab and hit Open & Export option.

Step-2. From the next opened window hit Import/Export option as highlighted.

Step-3. In the next window, select ‘Export to a file’ and click ‘Next’.

Step-4. After that, select ‘Comma Separated Value’ and click ‘Next’.

Step-5. Then, select the email folder you want to export and click ‘Next’.

Step-6. Now, click ‘Browse’  and choose the path where you want to save the Outlook emails in CSV format and hit Finish button.

Shortcomings of the Manual Approach

• First of all, you can choose only one folder at a time for the process. That means it could be a daunting task if you have multiple email folders to export.
• Secondly, some Outlook users reported that the ‘Export’ option is greyed out for some reason which could be inconvenient if you are in a hurry to export your emails.
• Last but not least network issues could slow down the process.

Anyway, don’t worry, we’ve got an alternate/automated method for you.

Exporting Outlook Email to CSV Using SysTools Software 

SysTools developed an advanced utility for professionals and home user’s. User can use this tool to export entire data from Outlook mailbox to CSV format and save locally. SysTools PST Converter is a secure software to export Outlook email to CSV with date and time and other associated attributes. This tool will help user’s to export emails, calendars, contacts, tasks, notes, journals, and more.

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[Note: The below steps are for Windows users. Mac users can refer to the next section for the detailed steps.]

Step-1. Download Outlook email to CSV exporter software on your Windows PC and select the language of your choice. Now, click on the Add File option to see all the Outlook Data File contents.

Step-2. Next, choose either Select File or Search File as per your convenience and click Add.

Step-3. After that, either export selected email or complete mailbox from Outlook to CSV format.

Step-4. Now, select the CSV export option from the list to export Outlook email to CSV file.

Step-5. Next, click on ‘Browse’ and choose the destination path. The exported CSV file will be saved at same location.

Step-6. Then, select the necessary check boxes and click Export to initiate the export process. After completing the export process, the software will provide CSV file as Output.

Now, the wait for Mac users ends here. Let’s discuss the steps quickly.

Outlook Mac Export Emails to CSV Step by Step

Without further discussion let’s directly step into the detailed working procedure of exporting Outlook email to CSV format on Mac OS system.

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Step-1. Download the above-mentioned tool and launch it on your Mac device.

Step-2. After that click on Add File or Add Folder option to move forward with the next steps.

Step-3. Then, select the Outlook Data File and click Next.

Step-4. Next, select the export type as CSV.

Step-5. (Optional) Click on Create Separate CSV File for All Group Contacts if required.

Step-6. After that click on the Change button to choose the destination location where you want to save Outlook emails.

Step-7. Browse the destination location and click OK.

Step-8. Finally, click on the Export button.

Now, there you have it. Both manual and automated methods on how to export Outlook email to CSV file format.

Conclusion

Whether it is backup/archive, data management, migration, or other reasons, exporting Outlook emails to CSV has clear benefits. Though you can manually accomplish the task, it’s not recommended as it could take forever if you have a lot of folders to export. Thus, it’s suggested to automate the process and take the help of professional tools to export emails from Outlook to CSV format.

The post Export Outlook Email in CSV File with Other Attributes appeared first on SysTools Tech Blog.

Synopsis: This write-up deals with the user query i.e. How to Move Outlook PST File to Cloud? Learn the top two ways described in this guide to quickly and safely move Outlook data file to cloud without any data loss. Without any further ado let’s get started!

The COVID-19 situation has changed the way of growing business. Now, online platforms have come into more major existence than ever before. During this time duration, several queries arose regarding a suitable method to move Outlook PST file to cloud. They either wish to shift mailboxes to Microsoft 365 or to Gmail from Microsoft Outlook profile.

Uploading email folders, address book items, meeting schedules, etc., from on-premises PST files to the cloud, isn’t a simple task. People have to go through several technical configurations to accomplish the project in a successful manner.

Now the question arises –

1. What are These Server Configurations?
2. Are They Suitable for All Types of Computer Users?
3. What If We don’t have Outlook on our PC but, have Orphaned PST files? Will These Server Configurations Still Work?

5 Easy Steps to Move Outlook PST File to Cloud

• Step 1. Install and Run the Software on your PC.
• Step 2. Choose Outlook & Office 365 as Source & Destination.
• Step 3. Choose Required Mailbox Items to Move to Cloud.
• Step 4. Select the Source Location of PST Files & Validate.
• Step 5. Create Mapping, Choose Users & Click on Restore.

Well, raising such sort of queries is genuine, because being a normal computer user, it’s a big responsibility. He or she has to move all items from Outlook to cloud without compromising data integrity and security. Each and every bit of process information is important to have.

Already stressed? But why?

Don’t think too much! Give a pause to all queries that you have in your mind and read this write-up. We are delivering simplified methods for moving Outlook data files (.pst) to the cloud of Microsoft and Gmail. The approaches that we are going to tell you, will require only a few clicks to complete the entire work.

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1. Automatically Move Outlook PST File to Cloud
2. Move PST to Cloud Via IMAP Configuration

Solution #1: Smart Way to Move Outlook PST File to Cloud

If you are switching to a cloud platform such as Microsoft 365, then surely you need to migrate emails to the cloud platform. And this can be directly done with the help of an expert trusted application, named as SysTools Cloud Backup & Restore. Not only this you can also move Outlook data file to G Suite using this software.

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It has been designed with the latest machine learning algorithms in it. These algorithms help in moving Outlook data files to the cloud without manipulating existing data content and protection level. So, let’s begin by reading the steps for the same operation.

Must Read: How to Migrate from GoDaddy to Microsoft 365? Complete Guide

Software Working Guide to Move Outlook Data File to Cloud

Step 1. First, download the tool and install it on your system.

Step 2. Launch the software and click on Activate button for activation of the demo or full version of the tool

Step 3. Switch to the Restore option & select the migration source as Outlook and destination Cloud platform.

Step 4. Scroll down to the workload section and select the category of items to move from the Outlook PST file.

Step 5. Next, in the Source tab, browse the location of the PST file. Once the PST file path is provided, click on Validate button for the authentication.

Step 6. Next, go to the Destination tab and enter the Cloud Admin Email, Application ID, & p12 file (click on Project Settings in the tool window to know how to create the application id and p12 file). Once done, click on Validate button for the authentication of entered details.

Step 7. In the User tab, you can choose the option for mapping the PST file:

• Fetch User: This method will automatically fetch all the folders with a user account and list them in the tool window for mapping with the destination account.
• Import CSV File: Using this option you can import a CSV file containing the folder name and destination Google account.

Step 8. Once the mapping is finished, click on the Validate button for the authentication of user accounts.

Step 9. Finally, click on the Start Migration button to move Outlook PST file to cloud.

Software Features That Make It First Choice of Users for Moving Outlook Data File to Cloud

• Allows to Move Outlook Data File to Cloud Platform Such as Office 365, G Suite.
• Enables Users to Move Emails, Contacts, Calendars, and Documents to Cloud
• Offers Date and Category Filters for Selective Data Transfer from Outlook PST to Cloud.
• Provision to Set Priority, Which Helps in Prioritizing User Accounts to Migrate First.
• Comes with a Bult-in Dashboard to Track and Monitor the Data Transfer.

Solution #2: If You Want, You Can Use IMAP Configuration As Well to Move Outlook PST File to Cloud

Although the above-recommended tool is MVP verified, sometimes specialists of Microsoft Outlook don’t rely on third-party tools due to pricing issues. They decided to upload PST file content via IMAP configuration. Well, below listed are the steps to move Outlook PST file to cloud manually:

• Step 1. Launch your MS Outlook profile on your computer and check your internet connection.
• Step 2. Use the ‘Add Account’ option to configure Microsoft 365 / Google accounts in the profile.
• Step 3. Next step is to import the Outlook PST file by using the Import/Export wizard of MS Outlook. In order to do this follow the below steps:
  • Open Outlook >> Click on File >> Select Open & Export > Import/Export.
  • Choose Import from another program or file, >> click Next. Pick Outlook Data File (.pst) >> click Next.
  • Browse >> .pst file you want to import. Under Options >> choose how you want to deal with emails and contacts, then >> Next.
  • Apply required settings >>Choose Finish.
• Step 4. Later, delete the configured account (if not in use), for security concerns.

Also Read: Know How to Migrate Emails From Outlook to Office 365

Last Few Suggestions

IMAP configuration is suitable for migrating Outlook PST to a single user account. But, when the user needs to move Outlook PST file to cloud admin account of Microsoft / Google then, this solution isn’t feasible. Not to mention the time taken by the tool for synchronizing cloud accounts with Outlook.

It is so because this idea might consume a day, a month, or even a year to finish exporting a bulk amount of mailboxes from Outlook to the cloud. Therefore, the professional-recommended technique is to use the above mentioned software.

The post How to Move Outlook PST File to Cloud? A Step-Wise Guide to Follow appeared first on SysTools Tech Blog.