Microsoft Outlook is one of the most commonly used email services across the globe, relied upon by organizations of all sizes. PST files may contain crucial information; hence, they need to be kept safe from unauthorized access and corruption. There are times when email messages from the PST file may get lost or corrupted, leaving users unable to access their emails. To regain access, it’s vital to repair corrupt PST files and recover lost emails without any data loss.

Why Do Emails Get Lost from PST Files?

Go through various reasons that can cause PST file corruption, resulting in the deletion or damage of emails. And this will also help you to understand why we need to recover email from PST files.

• In prior versions of Microsoft Outlook, an ANSI PST file was created with a file size limitation of 2 GB. If this size is exceeded, the .pst file ends up corrupted, making it inaccessible and requiring you to recover the PST file.
• Another situation is when an important email is misplaced or accidentally deleted, prompting the need to recover PST data.

This write-up explains the perfect and convenient solution to recover PST files.

User Queries on Recovering PST File Emails

Few real-time scenarios are discussed in the following section. The possible causes which result in the recovery of email from PST file are drafted in two user queries below:

“Hi, I am using Microsoft Outlook for 3 years. Last week while deleting some irrelevant data, I mistakenly removed my important emails. Now I do not know how to recover my PST file. Please, could you suggest any method to retrieve emails from PST files?”

“A few years back, I was using Outlook 2003. Now, a case has reopened and an ANSI PST is to be modified. This increases the size of the file and results in corruption. The email file is damaged and cannot be opened. Is there any way to recover the PST file?”

After reading these queries, the need to recover PST files should be clear. In all these scenarios, users seek a single answer, “How to recover deleted emails from a PST file without losing a single bit of data?”

Using Inbox Repair Tool to Recover PST File Emails

1. Firstly, shut down MS Outlook.
2. Next, Locate ScanPST.exe on your system.
3. Run the Inbox Repair Tool and browse your PST file.
4. Upond doing so, click on “Start” to scan.
5. Then, click “Repair” if it detects any errors.
6. Lastly, re-open MS Outlook and check recovered emails.

Restore PST File Emails Using Outlook Import/Export

1. First and foremost, start MS Outlook on your system.
2. Then, select “Open & Export” >> “Import/Export”
3. Next, select “Import from another program or file”
4. At last, choose PST file and import your data.

This is another manual method you can try out, but keep in mind that this solution only works when:

• Your PST file is healthy.
• Your emails exist but are not visible.

Recover Email Messages From Your Backup PST File

1. Locate your last known PST backup.
2. Replace your current PST file with it.
3. Afterward, open MS Outlook and verify.

This is one of the safest methods of all however, this also has some limitations such as:

• It only works if a backup PST file exists.
• Users lose newer emails after backup date.

Benefits of Using This Automated Solution

Lost emails can be easily restored with this commercial application. But there are additional benefits too, which are written as follows:

• Both ANSI and UNICODE types PST emails are supported
• Removes corruption from password-protected files
• Retrieve emails from PST files without any limitations
• Remove email encryption in bulk
• Repairs corrupted Outlook PST files along with other data items
• Selective data can also be extracted using an email filter option
• Easily recover emails from the backup file

Best Tool to Recover Mac Outlook Emails Data

If you are a Mac user and want to restore lost or damaged data from Mac Outlook OLK14, OLK15, or OLM files, use the Mac Outlook Recovery utility to recover PST data such as mails, contacts, calendars, tasks, and notes in minimal time.

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Easy Steps to Recover Mail from PST Files

1. Click on All Programs and then launch the application to recover PST files.
2. When the utility is opened, hit on Add File. It will display two options:
   • Select File
   • Search File

   

3. If the radio button corresponding to Select File is chosen, browse the PST file. Select the desired PST file and click the “Open” button. However, if you choose “Search File”, select from the following options:
   • Search All Drives: To find a PST file embedded within all storage drives
   • Search Selected Drive: To find a PST file embedded in a particular drive

   

4. Once the searching process is done, the tool will show the complete list of PST files stored on that specific drive.
5. Now, the storage path of the PST file will be shown on the software screen. There are 2 distinct modes available for scanning:
   • Quick: Enables faster recovery of emails in PST files. This option is helpful for slightly damaged PST files.
   • Advanced: If the PST file is highly corrupted, use this mode for deep data repair. It supports advanced scanning on 64-bit systems too.

   

6. Once the PST file is selected, hit on the Add button to move ahead.
7. This will start the scanning of the selected PST file.
8. Once scanning is complete, a message box will prompt confirming the success of the procedure. If you want, the scanned report can be saved. Click on yes or no accordingly.

   

9. All added emails can be previewed on the software screen. There are different viewing options available; choose your preferred one.

   

10. From the left-side column, click on Mail to view only PST emails; then Export these emails.

    

11. Choose PST and click on the Export button, then wait for the recovery process to complete.

    

Once the process is complete, import the retrieved emails into your email application using the steps below.

Steps to Import PST File in MS Outlook Account

1. Open the email application, click on File.
2. Then, click on Open & Export followed by Import/Export menu
3. Note: In Outlook 2010, 2007 – 2000, click on File and then, Import and Export
4. Select the option of Import from another program or file
5. In the next step, hit on Next button
6. Pick up the option of the data file (.pst) or Personal Folder File (PST), based on the version you are using
7. Then, click on Next again
8. Select Browse to search and choose the recovered PST file.
9. There are chances that the email client may look for the backup.pst file. But, you have to make sure that you use the Browse button for searching a PST file
10. Then, pick the required option like:
    • Replace duplicates with items imported
    • Allow duplicates to be created
    • Do not import duplicates
11. Click on Next button
12. At last, hit on Finish

SysTools also launched a new software dedicated to recovering deleted emails from PST files (whether soft or permanently deleted). Users can opt for Outlook Deleted Items Recovery software to focus on restoring lost emails from PST.

Frequently Asked Questions (FAQs)

1. What is a PST file?

A PST (personal storage table) file is an Outlook data file. Microsoft Outlook uses PST to store emails and other data like contacts, calendars, tasks, notes, etc.

2. Why might I need to recover PST?

You may need to recover emails from a PST file if it gets corrupted or damaged. Another reason is if the data inside the PST file gets lost/deleted accidentally and you want to recover it.

3. How do I recover items from a PST file without software?

Microsoft Outlook provides a built-in ScanPST.exe tool to fix minor corruption. However, it does not recover deleted emails in PST files and does not work on severe corruption.

4. What is the best way to recover PST files?

The most reliable way to recover PST is to use dedicated software from trusted brands like SysTools. Tools like this one offer multiple advanced features for items retrieval.

Final Words

PST corruption or accidental deletion of emails can disrupt your workflow, but recovery is possible. While ScanPST.exe can fix small errors, it has its limitations. Thus, for complete recovery, including permanently deleted, encrypted, or severely corrupted PST files, the best option is a professional tool. It ensures data integrity, offers advanced scanning modes, and works across all Outlook versions. Therefore, by following the provided methods in this guide, you can successfully recover emails from PST files.

The post Here’s How to Recover PST File Emails Securely in 2026 appeared first on SysTools Software.

Reasons Behind MS Outlook Error

The Microsoft Outlook error message is generally shown when users try to import a potentially corrupted Outlook data file. It indicates that the Outlook application cannot interpret the file as a healthy PST file which goes to show that the file may be damaged. Another reason which could prevent access of the data file is if it’s gone into “read-only” mode. Since Outlook needs permissions to read/write, it won’t accept the PST file and generate the error.

How to Resolve “Outlook.pst is Not a Personal Folders File” Error?

The most basic thing to do here is to check that the file you are trying to import into the Outlook application is not set as “read-only“. To do that follow the given steps:

1. Right-click on the PST file giving you issues
2. Go to Properties. In the Properties window, ensure that the Read-Only check box is not checked. If it is, then uncheck it, Apply the changes and click Ok to exit

Now, try to open file in Outlook and see if the error still exists. If it does, then it confirms the corruption of the PST file. Refer to the next section for such case.

Using ScanPST.exe Free Utility to Fix Corrupt Data File

The Inbox repair tool (scanpst.exe) is a free utility provided by Microsoft to scan and repair your Outlook Personal Folder files. Make sure that Outlook is closed, then follow the given instruction to resolve the error using this free tool:

Locate ScanPST.exe:  To use it first you have to find where is Scanpst located? And to do this simply open File Explorer and search for “scanpst“ using the search box. Another way is to directly look for the tool in its default location for different versions:

• MS Outlook 2016: C:\Program Files\Microsoft Office\Office16,
• MS Outlook 2013: C:\Program Files\Microsoft Office\Office15,
• MS Outlook 2010: C:\Program Files\Microsoft Office\Office14, and so on.

Repairing the Inaccessible PST file:

• Once located, double-click on scanpst.exe to launch the Inbox repair tool
• Browse and open the concerned PST file from the tool
• Click Start to initiate the repairing process. The tool will scan the file in different phases for any minor errors.
• If errors are found, click on Repair button to start the repairing process

• Once the repair is successful, a dialog box will display the confirmation message.

Now, open the file in MS Outlook. If there were no major corruption issues with the file, it should now be free from “Outlook.pst is not a personal folders file” error.

Drawbacks ScanPST.exe Tool:

1. Scanpst.exe only fixes errors at the minor level.
2. Also, it won’t fix any PST exceeding the 2GB size limit.
3. Depending on the file size, the process can take hours to finish.
4. Also, there are chances of data loss even if the file is fixed.

In relation to the error focussed in this article, there have been cases when Scanpst hasn’t detected any error in the file. Also, even if it detected and fixed errors, the file was still not acceptable by Outlook platform. So, in order to overcome all these limitations, we require the use of external third-party software such as SysTools Outlook Data File Repair Tool.

Use Best Repair Tool to Resolve PST Error

Not able to access a PST file means losing its entire data and quite frankly, no one wants that to happen. That’s why we have a remarkable application to fix any kind of PST file corruption, even when every other method fails. Outlook Data File Recovery utility Outlook PST Repair Software and restore them in a healthy format no matter how severe the corruption is.

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Its user-friendly interface is laced with a wide variety of prominent features to benefit users as much as possible. It can easily get rid of the “Outlook .pst is not a personal folders file” error message with minimal effort and time. Some other benefits of the tool which makes it the BEST among its counterparts are:

• Repairs corrupted PST files with both minor and major corruption thus resolving the Outlook error.
• Recovers all the mailbox items from the data file including emails, calendars, tasks, contacts, etc.
• Retrieves emails with all Attachments and other meta-data fully intact.
• Restores the damaged file in healthy UNICODE PST format which can be imported in all Outlook versions including Outlook 2019, 2016, 2013, 2010, 2007, 2003.
• Also, not only does it support files larger than the 2GB limit, but also provides a splitting option to export the data in multiple smaller-sized PST files to speed up the Outlook performance.
• Supports both Windows 32-bit and 64-bit versions.

Other features include file naming conventions, maintains folder structure, recovers password-protected files, repairs Archive file and many more.

Frequently Asked Questions

Q1.) Why does Outlook say “.pst is not a personal folders file”?

This error usually appears when MS Outlook can’t read a PST file. The main reasons for it are oversized PST files, read-only permissions, file corruption, or abrupt shutdowns that damage the data structure.

Q2.) How do I fix “Outlook.pst is not a personal folders file”?

Remove the “read only” attribute from the PST file. Repair it with the Inbox Repair Tool if the issue still persists. If your PST file is severely corrupted, then use the above-mentioned professional software.

Q3.) How can I prevent PST file corruption in the future?

To prevent PST file corruption in the future:

• Regularly back up your PST files,
• Avoid storing your PST files on the Network Server, and
• Always close Outlook properly before shutting down your system.

Q4.) Can ScanPST repair all PST file errors?

No, scanPST only works for minor corruption. It struggles with large-sized PST files and cannot fully recover a severely damaged or a password-protected PST file.

Conclusion

In summary, the error “Outlook.pst is not a personal folders file” is a clear sign that Outlook cannot recognize or open your PST data file due to corruption, size limitations, or file access issues. While basic fixes like removing the read-only attribute or running Microsoft’s free ScanPST.exe can solve minor problems, they often fall short for larger or severely damaged PST files.

If your PST is badly corrupted, the safest and most reliable approach is to use a professional Outlook PST repair tool. Unlike ScanPST, advanced tools can recover all mailbox items (emails, attachments, contacts, calendars, and tasks) while preserving the folder structure and repairing files of any size.

To prevent facing this error again in the future, make sure you:

• Regularly back up your PST files.
• Keep them under the recommended size limit.
• Store them in a secure, stable location (avoid unstable network drives).
• Always exit Outlook properly before shutting down your system.

By combining these best practices with the right repair method, you can not only fix the “Outlook.pst is not a personal folders file” error but also safeguard your Outlook data from similar issues going forward.

The post Fix Outlook.pst is Not a Personal Folders File Error in 2026 appeared first on SysTools Software.

Quick Fix: You can use the SysTools OST Splitter tool that helps you to split oversized OST files. This software is helpful to deal with all Outlook versions.

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Why Do We Need To Compact OST File?

Your MS Outlook mailbox grows as you receive and create items and it makes your OST file too big. The size of your OST file may not decrease even when you delete some items. It can make your system slow if your system does not have a high-performance HDD. Instead of investing in a new disk, it’s better to compact the Outlook OST files to get rid of OST files too large problem.

When you delete an Outlook Item from your Outlook profile, the item goes to the Outlook deleted folder. Since the item can be recovered from there, it means the item still takes up some space in the OST file. Now, when you empty the deleted item folder, the item is deleted from the OST file too. However, because of the way OST files work, the space occupied by the item is still unavailable for other uses. It makes your OST file bigger and bigger over time, even if you delete some items or keep the same number of items in Outlook.

Compacting OST files reclaims the space that was previously occupied by an item. So, compacting can reduce the space that the previously stored items occupy in the OST files on your HDD. Alternatively, you can convert the OST file to PST to prevent future corruption issues.

How to Fix Outlook OST File Too Large Issue?

In this segment, we will discuss the manual approaches you can opt for to fix the OST file size bieng too large issue. We will share the step-by-step methods for Outlook versions 2007, 2010, and 2013. So, whare are we waiting for? Let’s get started.

For Outlook 2007

Follow the instructions below to reduce or compact OST file size in Outlook 2007.

• First, Delete items that you do not want to keep in your OST file.
• Empty your deleted item folder
• Click the File tab and select the Info tab
• Click the Account Settings tab, and then click on Account Settings again
• Select MS Exchange Server Account ID and then click on Change
• Click on More Settings
• Click on the Advanced tab, and then click on Offline Folder File Settings
• Click on Compact Now and then OK.

For Outlook 2010

You can follow below-mentioned steps when the Outlook 2010 OST file has reached maximum size.

• Delete items that you do not want to keep in your OST file.
• Empty your deleted item folder
• Click the File menu and select the Info tab
• Click the Account Settings tab, and then again click on Account Settings
• Select MS Exchange Server Account ID and then click on Change
• Click on the More Settings option
• Click on the Advance tab, and then click on Offline Folder File Settings
• Click on the Compact Now option and then OK.

This will compact offline OST files and resolve the OST file too-large error in Outlook 2010.

For Outlook 2013

You can follow these steps to compact the OST file without any limitations.

• You have first to Delete items that you do not want to keep in your OST file.
• Empty your deleted item folder
• Click on File and select the Info tab
• Click on Account Settings tab and then click on Account Settings again
• Select MS Exchange Server Account ID and then click on Change
• Click on More Settings
• On the Advanced tab, click on the Outlook Data File Settings option
• Click on Compact Now and then OK.

Note: Ensure that your OST file is equal to or greater than 16 KB. You may not be able to compact Outlook OST files manually if the size is less than 16 KB. In addition, this option cannot compact your corrupted OST file.

Tip: Follow the steps and open the OST file in another Outlook profile.

What If Your OST File Gets Corrupt Due To Large Size?

If an OST file is too large, it can lead to conditions of severe corruption and data loss. The compact OST file option will not work in this case because you cannot compact a corrupted OST file. In this situation, you can use a professionally-suggested automated tool to recover your data. OST Recovery tool is recommended by many users as one of the best tools, due to its potential to repair damaged OST files (both minor corruption and major corruption). In addition, the tool allows you to export your corrupted OST file into healthy & required email file format.

The post Fixed: “Outlook OST File Too Large” Issue By Compacting appeared first on SysTools Software.

Summary: The main topic of the discussion is, the technique to view deleted mailboxes in disconnected mailbox list in Exchange Server and how to recover data from it. We will begin with the native process of checking whether deleted mailbox not showing up in disconnected mailbox Exchange or not.

Every Exchange Server contains hundreds of user mailboxes. For every user, Exchange Server designates an individual mailbox to store emails and files for each user. While managing the Exchange mailbox of a user, sometimes, mailboxes get deleted accidentally, or Exchange Admin removes some mailboxes to manage Exchange 2003, 2010, 2013, 2016 environment efficiently.

But you may come across situations like deleted mailbox does not showing up in disconnected Exchange mailbox list. Even, PowerShell command may fail to show the desired deleted mailboxes that need to be restored. In order to restore deleted mailbox and retrieve data stored in those mailboxes, the mailbox itself should be visible in the list of Exchange Server disconnected mailbox.

Fix: Deleted Mailbox Does not Showing up in Disconnected Mailbox Exchange

A deleted user mailbox should be available in Disconnected Mailbox in Exchange Server with respect to the mailbox retention option. This should be applied in the following conditions when a Mail-enabled user account is deleted or removed from an Exchanger Server Active Directory or when a user mailbox is deleted using Exchange Management Console.

How to Check If Deleted Mailboxes Exist in Disconnected Exchange Mailbox?

For Exchange users, there are two manual ways to view deleted mailbox in the disconnected mailbox. One is by PowerShell command and the second one is through Exchange Admin Center.

In this segment, we will show you how to use these methods step-by-step.

PowerShell Command

Use this command in PowerShell to check out the full list of disconnected Exchange mailbox. All you need to do is to add the display name of the user by replacing. Check out if “DisconnectReason” property value is Disabled.

Get-MailboxDatabase | Get-MailboxStatistics | Where {$_.DisplayName -eq ""} | Format-List DisconnectReason,DisconnectDate

Exchange Admin Center

Apart from the PowerShell command, the Deleted Exchange mailboxes can also be viewed through the Exchange Admin Center (EAC). So this will also useful to know whether deleted mailbox does not show up in disconnected Exchange mailbox. In order to perform this manual technique, users need to follow these steps one by one:

1. Go to the Exchange Admin Center.
2. Click on Recipients tab.
3. Click on the (…) icon and from the list, choose to Connect a Mailbox option.
4. Expand the drop-down list of all the disconnected mailbox, where all the deleted, disabled and disconnected mailboxes are listed. Check if you can find out the deleted mailbox you are looking for.
5. Sometimes, the deleted mailbox does not get enlisted immediately. So you should click on the Refresh button and wait for some time.

Solution: Restore Deleted Mailbox in Disconnected Mailbox

To resolve this ‘deleted mailbox does not showing up in disconnected Exchange mailbox’ issue, the user needs to run a shell command. This has the same action as that of Run Cleanup Agent in Exchange Server 2003. This procedure/command will scan Active Directory service for disconnected mailboxes which are not yet marked as disconnected in the Exchange store and also it will update it.

Run Clean-MailboxDatabase “serverdatabase name”

So, finally, this may resolve ‘deleted mailbox does not showing up in disconnected Exchange mailbox’ problem. Now see what all Event ID’s that will run during the process:

• Event ID 9531 – Clean mailbox-database procedure will be begun
• Event ID 9533 – A mailbox not in the directory or is not enabled for Exchange mail will be removed from the store (for which retention time has over).
• Event ID 9535 – The procedure get completed and it will lists all mailbox that was retained in the store in disconnected mailboxes.

What If Deleted Mailboxes are Not Showing in Disconnected Exchange Mailboxes

A Proficient Solution!!

Even after trying the described methods correctly, if you fail to see the Deleted mailboxes in disconnected mailboxes in Exchange Server, then it is the time to choose some other methods. The advanced software provided by SysTools i.e. Exchange EDB Recovery Tool will let you have a look at even the deleted Exchange database mailboxes with ease. What’s more, users can also restore those mailboxes if they want from the EDB file and easily recover deleted mailbox after retention period, with the help of same software.

The recovery manager for Exchange database tool easily recovers as well as repair Exchange mailbox and EDB file from corruption without any loss of data by using the Quick and Advance scan. User can use option to resolve database corruption Exchange 2010, 2013, 2016 in a simplified way.

1. Include the local EDB file of Live Exchange Server in the software.
2. After scanning, it repair EDB file and then will show all the mailboxes including the deleted ones.
3. See if you can find the deleted mailbox in the displayed list of Exchange mailboxes.
4. Extract mailbox from EDB file Exchange 2016, 2013, 2010
5. Once you have found it. Select it to preview all the files inside the mailbox.
6. To restore, select that mailbox and enter necessary Exchange credentials.

In this way, users will be able to view and restore their deleted user mailboxes to Exchange Server.

Conclusion

“Deleted mailbox not showing up in disconnected mailboxes Exchange 2010, 2013, 2016 Server” is a common query as users often fail to see the deleted mailbox when they need to restore them. Here, we have mentioned correct ways to check deleted mailboxes in Exchange manually. If users do not get to see their deleted mailbox in Exchange database even after using the manual methods, they need to try software suggested to recover deleted mailbox in EDB file. This will help you not only to view deleted mailboxes in disconnected mailboxes list, but it also helps to retrieve mailboxes effortlessly.

The post Fix: Deleted Mailbox not Showing up in Disconnected Mailbox in Exchange appeared first on SysTools Software.

Okay, so when the main job for Exchange Dial tone recovery, i.e. bringing users online is done, another one has to be started at the background which is restoring the lost database from the last updated backup. For this, a Recovery Database (known as Recovery Storage Group in Exchange 2003/2007) has to be created where the backup database has to be mounted.

Following Points Has to be Taken Into Consideration to Perform Exchange Dial Tone Recovery

1: A healthy copy of EDB and Log files should be available. If the database is available in the form of backup, it should be updated and healthy.

2: The restored database from backup should be checked for its consistency before mounting it to Recovery Database. The DB should be brought to clean shutdown state first before mounting.

3: Along with database files, log files should be available in healthy state. Plus, missing log file from the series causes recovery (log file replay) failure.

The next step is to switch the database location of the RDB and the Dial tone DB. After this, New-MailboxRepairRequest cmdlet will be processed against the RDB mounted on Server and the dial tone database will then be merged with the RDB on production server.

Note: The trick to swap database is involved so that less time is consumed in merging a small sized database to a large-sized DB.

Alternative for Exchange Dial Tone Recovery Technique :

However, in mailbox database crash scenario a simpler approach can be adopted to repair as well as  recover Exchange mailbox to live Exchange 2010/2013/2016. There are software applications i.e. SysTools Exchange Server Recovery Software that can help to move the crashed database (in the form of offline/dismounted or corrupt EDB) to live Exchange environment.

The Quick and Advance scan mode of this software recover as well as repair EDB file from corruption with no data loss. Depending on the level of corrupt offline/dismounted Exchange database file users can select the dual scan option to recover & repair Exchange mailbox and EDB file. The advance scanning option recovers hard deleted offline/dismounted Exchange mailboxes and items. You can use this option to recover deleted mailbox after retention period.

This utility easily extract mailbox from EDB File Exchange 2016/2013 to Live Exchange Server mailboxes, Office 365, and PST, EML, HTML, MBOX, PDF, MSG file format. It automatically creates the export report in CSV file format that saves the success and fail count of exported Exchange data.

With the available recovery manager for Exchange database software, a platform is offered to administrators where mailboxes from a crashed database can be recovered, extracted and exported to an active Exchange Server. Investment in the product will offer following advantages:

1: No need for backup and Exchange dial tone recovery.

2: Without log files the recovery would be possible. Even if log files are inconsistent or missing from series, recovery won’t be affected.

3: It is a one-step procedure, i.e. the step to switch database location and then merging them can be avoided. Just add EDB and move mailboxes to new Server.

Key Features Of Professional Software

1. Recover corrupted offline/dismounted Exchange database file
2. Option to remove encryption from Exchange mailbox in batch
3. Preview MS Exchange mailbox data items before conversion
4. Date Filter and Categories option to export Exchange mailbox items
5. Maintain original folder structure and keep metadata intact
6. Suitable with all Windows OS, Exchange Server and Microsoft Outlook versions

Conclusion:

Exchange Dial Tone recovery in 2007 Database has its own advantages. No investment has to be done and with complete backup system, it is possible to get back database into functional state. Nevertheless, the idea to recover exchange mailbox to live Exchange Server 2010/2013/2016 with third party solutions can be a great help to as it helps to avoid downtime and does not have dependency on backup and log files.

The post Recovery of Exchange Dial Tone in Versions 2003/2007 appeared first on SysTools Software.

In 2020, a new report says that cybercrimes are increasing and affecting organizations with high speed. Therefore, companies should be aware and secure to protect themselves from these people-based attacks. They need to deploy tools and software to ceiling the loss of information and business disturbance.

Understand the Need of Forensics for Mac Outlook

In organizations, cybercriminals mostly target the communication medium of companies to theft information by phishing or spoofing emails, as it becomes the fastest rising consequence of cybercrime. Digital crimes are generally associated with several email clients, which is the communication medium of the companies. Emails play a major role in collaboration and information sharing processes throughout the business organization.

One of the most preferable email clients is MS Outlook which is capable to work on both platforms either on Windows as well as on Mac. OLK files are temporary files that are maintained by the profiles of the Microsoft Outlook email app for Mac. Files with .olk14/15 extension belong to multiple components of Microsoft 365 mail app profiles for Mac and these folder stores just a temporary copy of the message files. As a result, there is a high risk for Mac Outlook to involve in cyber-based criminal activities or cyberattacks. In the upcoming section, we will discuss the solution to investigate Outlook for Mac forensics by an investigation officer.

Here, some related queries are given below that has been taken from the forum site:

Concerning such user-queries, we have mentioned a reliable and effective solution to view and analysis Mac Outlook database for forensics in a perfect way, which is clearly described in the next section.

Proven Solution to Recover OLK Data for Mac Outlook Email Forensics

Mac Outlook Database Recovery Tool is the best and efficient way to get back permanently deleted or corrupted emails or other items for Mac Outlook forensics and analysis. The software to recop Outlook 2011, 2016, 2019 and Mac Office 365 is advanced enough to retrieve accidentally deleted as well as soft deleted emails, contacts, tasks, calendars, notes data items from Mac Outlook.

Moreover, the software provides 10 file formats to save Outlook data files in the local system including EML, EMLX, PDF, PST, TXT, HTML, MSG and VCF & ICS for contacts and calendars. This feature of Mac Outlook Forensics software makes it unique and more useful than other available software. Mac Outlook email forensics tool has many more advanced features, following as:

Some Additional Highlighted Features of the Software

• Get back permanently deleted or inaccessible Outlook for Mac data file.
• Keep data integrity intact while repossessing OLK14/OLK15 file data.
• Automatically retrieved attached items and components of Outlook data items.
• Supports the repossess on multiple Outlook for Mac profiles in a single attempt.
• Retrieve a huge volume of data in the desired file format.
• Provide advanced customization features while saving the data.
• “Select Category” option is available to select the items of the user’s choice.
• “Date Filter” option facilitates users to operate functionality on data within the selected range.
• “Naming convention” functionality provided to organize Outlook emails systematically for Outlook email forensics.
• Compatible to Mac OS X 10.8 / 10.9 / 10.10 / 10.11 / 10.12 / 10.13 / 10.14 / 10.15 versions.

Step-by-Step Guide to Repossess Outlook for Mac Forensics

It is very easy to repossess Outlook for Mac data files and can save it in the desired file format by using the Mac Outlook email forensics tool. Follow these simple procedure to reclaim Mac Outlook data files for Outlook email forensic:

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Step 1: Download & install software into the system.

Step 2: The next screen will display multiple Outlook versions. Select the radio button adjacent to the version you are working on.

Note: If selecting “Auto Locate Mac Outlook 2019 / 2016 / 2011 / office 365” then, proceed to select the identity/profile. Or else if choosing “Let me Browse”, then you can manually upload OLK files.

Step 3: In the next step, either you can select the “Auto Location Mac Outlook 2019 / 2016 / 2011 / office 365” for automatic detection of OLK files, then choose “Identity / Profile”.

Or

If you choose to select OLK files manually, then select to “Add Files / Folders” to the software & click “Open”.

Step 4: Click “Next”, and the scanning process will be started. It may take time, depending upon the size of the data file.

Step 5: You can click on “Advanced Settings” to set a Naming Convention or apply Category Type and Date Filter.

Step 6: Choose a file format to save the resultant files and check to “Maintain Folder Hierarchy”.

Step 7: “Select Destination Path” to save the resultant files at the desired location and click on “Export”.

Step 8: After completing the export process, an export report will generate automatically. It can also be saved to the local system for further use.

After following these simple steps, the user can check exported data along with attachments at the destination location. It will be saved according to the chosen file format keeping the original formatting. Now, you can open and view your data in the selected file format’s supported email client. By using this amazing utility one can open and view huge data belongs to multiple profiles of Mac Outlook in severalfile formats, within a single attempt.

Concluding Thoughts

This blog has elaborated on the need to get back deleted or corrupted Outlook for Mac forensics. Although, there are many Mac Outlook forensics tools available in the market to resolve Outlook cyber attacks, but their end results are quite disappointing. Because of this, we have recommended one of the best and an efficient Mac Outlook email forensics tool. This software incorporates various advanced features to conveniently analyze Mac Outlook data that helps an investigation officer to easily fetch the evidence.

The post Everything You Need to Know About – Outlook for Mac Forensics appeared first on SysTools Software.

Importance of  “Restore Your OneDrive” File Feature

Restore OneDrive file is an impeccable feature, available in OneDrive for Business. It is a self-service recover method that allows end users and administrators to Restore File in OneDrive for Business at any time. Although, within 30days of Retention Period, a user can restore deleted files in OneDrive for Business from File Restore option. Otherwise, after 30 days, the deleted data files get automatically removed from the OneDrive. File Restore feature comes along with eDiscovery, Service level encryption with customer-owned keys(currently in preview) and data retention controls. Now, Let us have a look at the functioning of Restore Your OneDrive File Feature that recover deleted files from OneDrive business application.

How to Restore File in OneDrive for Business ?

Initially, a user must have OneDrive subscription that comes along with the O365 subscription. After that, login into your Office365 account, then follow these steps that are listed below:

1. After login into MS Office 365 account, a welcome O365 window will open. This window contains different application including Outlook, Word, Yammer, OneDrive and so on. Select the OneDrive option from the menu.

2. Now, click on the small gear icon i.e. Settings present on top left corner of the webpage. After clicking on the Settings, a sliding menu will open in the sidebar. From the sidebar, select the Restore Your OneDrive button to Restore File in OneDrive for Business.

3. Now Select a Date Range from Drop-Down Menu displaying :

• Three Weeks: It will display data that you have deleted within range of 3 weeks
• Custom Date & Time: It displays date as per the specified date range provided by you.

4. This will redirect the user to a page that shows a graphical representation of the last 30 days activities. In addition, all the deleted files available here to restore deleted files in OneDrive for Business

Moreover, a slider is available just below the histogram. A user can slide the slider to any point in order to Restore File in OneDrive for Business. This slider option is a very convenient way to select the deleted files.

Below the slider, there is an activity log that describes all the modification taken place in files along with date and time. It maintains the track of modifications done by the user. By the activity log, the administrator can easily keep tarck of sub-users.

5. Once a user has selected the data range, then choose Restore button to recover the deleted file back in OneDrive.

Final Words

Microsoft constantly improving the OneDrive in order to iron out issues, and enhance the user experience. Even in the presence of lots of data management tool, a user is unable to recover the accidentally deleted file. So, in order, Microsoft launched Restore Your OneDrive feature in OneDrive Business. It can Restore File in OneDrive for Business within few numbers of clicks, and all the deleted file get back to their original state. File Restore feature in OneDrive removes all the complicated problem, that admin had to deal with earlier to restore deleted files in OneDrive for Business.

The post New Restore Your OneDrive Feature – To Recover Deleted Files from OneDrive for Business appeared first on SysTools Software.

“I am using Outlook 2016 for mailing purpose. Some days ago, I found that whenever someone sends me an email, I didn’t get it in my inbox. I was worried and search the mail then noticed that Outlook emails automatically going to Deleted Items folder. Can someone please tell me why are my emails being deleted automatically Outlook and how can I stop it?”

Quick Solution: The below solutions are helpful in the scenarios if the users want to prevent automatic deletion of emails. But if you have already lost the emails then they can use an automated solution to recover permanently deleted emails from Outlook with ease. This is the one and only solution which allows users to recover deleted email messages in Outlook PST without any data loss. SysTools Outlook PST Email Recovery can retrieve hard deleted emails along with attachments easily.

5 Steps to Recover Deleted Emails in Outlook

1. Step 1: Run Outlook Email Recovery Software
2. Step 2: Add your PST file & Click on Advanced Scan
3. Step 3: Recover all Outlook automatically deleted old emails in folder
4. Step 4: Click on Export option to save recovered emails
5. Step 5: Import resultant PST file in Outlook 2016

Reasons Why Outlook 2016 Automatically Deleting Emails & Its Solutions

There can be many reasons for Outlook 2016 deleting emails automatically from inbox problem as Outlook has many features that allow automatic deletion of emails. So, this article will discuss each scenario one by one to understand the causes of the problem & try to explain Outlook 2016 automatically deleting emails in folder.

1. Message Rules in Outlook 2016

Sometimes, users may have created certain rules due to which emails going directly to deleted items in Outlook 2016 / 2019. In this case, a rule can also be applied to the email which was not intended to be the target originally. This will lead to automatic deletion of emails in Outlook 2016.

2. “Ignore Conversation” Feature

The Ignore conversation feature was added in Outlook 2010 & it has been a part of the later versions since then. This option helps to stop the receipt of emails from any certain conversation which you are a recipient of.

3. “Move Conversation” Feature

Move Conversation feature is similar to the Ignore Conversation feature. It moves the emails to a specified folder in spite of moving them into deleted Items folders without deleting them but it would cause the same impact.

4. Antivirus scanner integration

Sometimes antivirus may also be the root of the Outlook automatically moving emails from inbox to deleted items folder problem. Every antivirus software consists of an on-access scanner that continuously runs in the background and scans the possible threats. Also, most antivirus programs are present as integration within Outlook in the form of Add-ins. The antivirus integration with Outlook can lead to emails being falsely reported as being malicious. Then, emails going directly to deleted items in Outlook 2016 and transferred to the Deleted Items Folder.

5. Synchronized Devices

There is a high chance that a person uses Outlook application on devices such as smartphones, tablets apart from just desktops and laptops. A reason why emails are getting deleted automatically in Outlook 2016 is that they may be deleted on other devices synced with Outlook mailbox.

Summing Up

In this write-up, we have discussed why Outlook 2016 automatically deleting emails in folder. This make it easy for users to understand the reasons for this auto-deletion of emails issue. Along with reasons, the solutions are also discussed to resolve emails being deleted automatically in outlook 2016 / 2013 / 2010 issue.

Common Queries

The post Outlook 2016 Automatically Deleting Emails: Top 5 Reasons & it’s Solutions appeared first on SysTools Software.